Assistant Property Manager

Digital Realty • Clifton, NJ

11d • $40 - $45

About The Position

The Assistant Property Manager supports the Property Manager in all aspects of managing an assigned property portfolio, with a particular focus on financial and operational responsibilities. The role prepares financial reports, accruals, forecasts, budgets, and reconciliations; manages customer ticket requests; conducts property walk-through inspections; and helps coordinate tenant events and other special events. The position also works with Property Management, Technical Operations, asset management, customers, and vendors to support property operations and meet corporate objectives.

Requirements

• Three to five years of related experience in commercial property management and financial reporting.
• Proven track record of providing superior customer service.
• Strong understanding of financial terms and principles, with the ability to analyze financial statements.
• Experience with financial reporting, accruals, and budgeting.
• Proficient computer skills, including the MS Office Suite.
• Familiarity and experience with Yardi or similar property management software.
• Clear written and verbal communication skills, including the ability to create complex financial and business documents.
• Experience working in a fast-paced, high-volume workplace.
• Strong organizational, time-management, and detail-orientation skills.
• Strong interpersonal skills.
• Self-starter who can work with minimal supervision.
• Rudimentary knowledge or understanding of electrical and mechanical systems.

Nice To Haves

• Bachelor’s degree in business, real estate, accounting, or finance; equivalent combination of education and experience is also accepted.
• Strong property or construction accounting background.
• Data center experience.

Responsibilities

• Support the planning, budgeting, and control of operating and capital expenditures.
• Assist with annual budgets, forecasts, monthly reports, variance reports, accruals, and other financial reporting.
• Assist with accounts receivable and payable, including rent collection, expense payments, common area maintenance estimates and true-ups, reconciliations, lease compliance, and related documentation.
• Respond to customer requests and coordinate with Property Management and Technical Operations teams to resolve issues.
• Oversee vendor selection and performance, prepare requests for proposal and service agreements, and monitor performance against service level agreements.
• Schedule and facilitate maintenance with vendors and customers.
• Conduct regular property inspections and recommend ways to maintain and enhance the portfolio.
• Maintain a strong relationship with the Asset Manager and Technical Operations team to ensure corporate objectives are met.
• Document and track certificates of insurance from vendors and customers.
• Maintain accurate and relevant vendor and customer information.
• Establish and maintain effective working relationships with internal and external customers and vendors.
• Manage the customer ticketing system.
• Help organize tenant events and coordinate other special events as needed.

Benefits

• Medical, dental, vision, life, and AD&D insurance.
• 401(k) match.
• Disability benefits.
• Wellness and education benefits.
• Employee stock purchase plan.
• Paid time off and holidays.
• Competitive compensation package; role compensation may include salary, cash bonus or commissions, and equity awards.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed