Assistant Property Manager

Lincoln Property Company•Burlingame, CA

21d•Onsite

About The Position

The Assistant Property Manager supports the Property Manager or higher-level staff in managing all aspects of a single property or portfolio of commercial, industrial, or retail properties, including marketing, operations, and financial activities. The role responds to tenant needs, supports financial reporting and budgeting, coordinates lease administration and tenant transitions, and assists with procurement, emergency planning, and property operations. The position is 100% in-office during standard business hours; remote work is not an option. It also involves monthly or more frequent property inspections and travel to assigned properties as required.

Requirements

Bachelor's degree (BA/BS) preferred with 1–2 years of related experience; a combination of experience and education may be considered in lieu of a degree.
Intermediate to advanced skills with Microsoft Office Suite.
Knowledge of financial terms and principles, including ability to calculate intermediate figures such as percentages and discounts and conduct basic financial analysis.
Strong to excellent written and verbal communication skills, including ability to convey topics with a positive tone to achieve operational and relationship objectives.
Strong organizational skills and ability to deliver timely results.
Must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
Must be able to perform the essential duties satisfactorily, with reasonable accommodations available for individuals with disabilities.
Must work in the office during standard business hours; remote work or telecommuting is not an option.

Nice To Haves

Proficiency with AP and CMMS systems.
Experience with commercial office, retail, and industrial properties.
Desire to lead and receive instruction in developing leadership skills; ability to build consensus in work groups.

Responsibilities

Respond to tenant needs and ensure administrative and building technical staff resolve problems promptly in accordance with policies, procedures, and contractual obligations.
Review and recommend approvals for accurate vendor invoice payment in compliance with management agreements, company policies, and authorization limits.
Assist the Property Manager in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements.
Manage data collection and draft operating expense reconciliations (CAM/OpX) in coordination with the accounting team.
Perform and coordinate lease administration activities, including lease setup, lease changes, and reporting across applicable systems.
Assist in coordinating and documenting tenant move-ins and move-outs, and participate in walk-throughs with the Property Manager, tenants, and tenant improvement teams.
Assist with preparation of emergency response plans and participate in drills and training as required.
Support sourcing and procurement activities and assist in bidding activities as required.
Provide work direction, strategic guidance, and performance management to direct reports to drive strong results.
Perform other duties and responsibilities as assigned.
Perform monthly or more frequent property inspections and travel to assigned properties as required.

Benefits

Medical insurance
Dental insurance
Vision insurance
Company-paid life insurance
Company-paid long-term disability
Accidental Death & Dismemberment (AD&D) coverage
401(k) retirement savings plan, Traditional and Roth, subject to applicable eligibility requirements
Flexible Time Off (FTO) or vacation benefits, depending on position classification
Paid sick leave and other legally required leave programs
Employee assistance and wellness programs where available
Company-paid holidays
Additional voluntary benefit offerings that may vary by location and position
Training programs and mentorship