Assistant Property Manager

Piedmont Realty Trust • Dallas, TX

2d

About The Position

The Assistant Property Manager performs administrative and clerical tasks in support of property management and the building maintenance team. The role provides support and communication to tenants and vendors, assists with financial reporting, prepares vendor contracts, and assists with accounts receivable collections. Routine physical presence at the office is required to support coworkers and meet tenant service needs. Routine travel is not required, though annual travel of two to three days is required to attend a company-wide meeting.

Requirements

• At least three years of experience; property management experience is required, and commercial real estate experience is preferred.
• Proficiency in Microsoft Office, especially Excel.
• Ability to prepare vendor and construction contracts.
• Excellent verbal and written communication skills.
• Self-starter who is self-disciplined and highly organized.
• Strong work ethic, team-oriented approach, and high dependability.
• Frequent movement and ability to inspect all areas of the property, including the roof and basement; ability to stand, sit, or walk for extended periods to greet tenants and vendors.
• Routine physical presence in the office to provide general support and backup to coworkers and meet tenant service needs.

Nice To Haves

• Two- or four-year college degree, or equivalent work experience.
• Experience with Angus, MRI, or other real estate software.
• Commercial real estate experience.

Responsibilities

• Assist the Property Manager in monitoring delinquency reports, pursuing tenant collections, documenting collection activities in the accounting system, preparing tenant adjustments, write-offs, late fees, refund forms, and quarterly bad-debt “no reserve” request forms; review and close billable work orders in the tenant system.
• Review and approve invoices within designated signing authority, verify supporting documentation and charge accuracy and allocation, process vendor credit applications with Treasury, support monthly accruals, and coordinate timely property tax payments with the Property Manager and Lease Administration.
• Assist with the annual capital plan, operating budget, and reforecast, and support monthly variance and capital reporting.
• Understand lease terms and obligations, including option exercise terms; prepare commencement letters; communicate lease information changes to Lease Administration and Asset Management; and maintain letters of credit and tenant deposits and related reporting.
• Assist with building inspections and property upkeep; solicit and review vendor bids; prepare contracts and document legal or risk-management reviews of contracts and insurance coverage; support maintenance, capital, and tenant-improvement projects through scheduling, activity monitoring, punch-list completion, and budget tracking; conduct annual fire drills and other tenant training.
• Help implement a tenant visitation program, maintain relationships with tenant contacts, resolve tenant requests promptly, plan tenant events within budget, and respond to and enter requests received outside the tenant work-order system.
• Stay involved in the local community and real estate organizations, such as BOMA.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed