Assistant Property Manager

Basis Industrial•Richardson, TX

28d•Hybrid

About The Position

We are seeking a highly motivated and detail-oriented Assistant Property Manager. The Assistant Property Manager supports the day-to-day operations of commercial properties by coordinating tenant relations, rent collections, maintenance requests, vendor services, and administrative functions.

Requirements

Possess at least one (1) year of multi-tenanted asset management experience.
Advanced proficiency in Microsoft Excel, including the ability to build institutional-quality financial models from scratch.
Proficiency with Microsoft Office Suite (Word, PowerPoint);
Yardi Voyager
Strong ability to listen to clients’ needs and implement them to their satisfaction.
Strong written and verbal communication skills; ability to present complex information clearly to senior stakeholders.
High level of intellectual curiosity and proactive approach to problem-solving.
Ability to manage multiple concurrent projects under tight deadlines in a fast-paced environment.
Professional integrity and commitment to ethical business practices.

Nice To Haves

Bachelor’s Degree in Business, Finance, Real Estate, or other related fields of study is preferred.

Responsibilities

Ensure timely collections of all rent payments, send 3-day notices, and maintain delinquency reports.
Meeting with new tenants to move them in or move a tenant out. Take pictures and complete the move in/out forms. This includes coordinating lock changes and electric service transfers.
Place service calls with vendors for tenant maintenance requests if landlord is responsible. This includes communicating with the tenant, vendor, and maintenance staff. Overseeing the timely and successful completion of the maintenance request.
Collect COI renewals from tenants and update COI tracker.
Obtain proposals for tenant improvements when outlined in a new lease or renewal. Assist Property Manager in overseeing the work, collecting invoices and supporting documents for payment.
Collect proposals for capital projects such as monument sign renovations, make-ready suites, parking lot work, roof, etc. Assist Property Manager in overseeing the work, collecting invoices and supporting documents for payment.
Assist Property Manager with future management reports for landlord/asset management.
Prepare and monitor annual/one-time vendor service contracts. Complete new vendor forms and collect COIs.
Ensure vendor invoices are received and sent to AP for processing.
Assist the Property Manager with daily operations as needed and provide clerical support. This includes managing assets in the absence of the Property Manager.
Building positive relationships with tenants, prospects and coworkers.
Other tasks or duties as assigned by supervisor.