Assistant Property Manager

6031 Connection Drive • Irving, TX

1d

About The Position

The Assistant Property Manager performs administrative and clerical tasks in support of property management and the building maintenance team. The role supports tenant and vendor communication, financial reporting, vendor contracts, and accounts receivable collections. It also assists with property financials, lease administration, building maintenance and projects, security, and tenant relations. Routine physical presence at the office is required to support coworkers and meet tenant service needs. The role requires frequent movement around the property, including inspecting the roof and basement, and annual travel for two to three days to attend a company-wide meeting; routine travel is not required.

Requirements

• At least three years of experience in property management; commercial real estate experience is preferred.
• Proficiency in Microsoft Office, especially Excel.
• Ability to prepare vendor and construction contracts.
• Excellent verbal and written communication skills.
• Self-starter who is self-disciplined and highly organized.
• Strong work ethic, team orientation, and dependability.
• Ability to move frequently and inspect all areas of the property, including the roof and basement.
• Ability to stand, sit, or walk for extended periods while greeting tenants and vendors.
• Routine physical presence in the office is required.

Nice To Haves

• Two-year or four-year college degree, or equivalent work experience.
• Commercial real estate experience.
• Experience with Angus, MRI, or other real estate software.

Responsibilities

• Assist the Property Manager with delinquency monitoring, tenant collections, collection documentation, tenant adjustments, write-offs, late fees, refunds, bad debt forms, and billable work orders.
• Review and approve invoices in accordance with signing authority, verify supporting documentation and allocations, process vendor credit applications, assist with monthly accruals, and coordinate timely property tax payments.
• Assist with the annual capital plan, operating budget, reforecast, and monthly variance and capital reporting.
• Support lease administration by understanding lease terms and options, preparing commencement letters, communicating lease information changes, and maintaining letters of credit and tenant deposits with related reporting.
• Assist with building inspections and property upkeep; solicit and review vendor bids, prepare contracts, and document legal, risk management, and insurance reviews.
• Support maintenance, capital, and tenant improvement projects by preparing schedules, monitoring activities, completing punch lists, and tracking budgets.
• Conduct annual fire drills and other tenant trainings.
• Help implement a tenant visitation program, maintain tenant relationships, resolve tenant requests, plan tenant events within budget, and enter requests received outside the tenant work order system.
• Stay involved in the local community and real estate organizations, such as BOMA.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed