Assistant Property Manager

Lincoln Property Company • Los Angeles, CA

13d • $75,000 - $80,000 • Onsite

About The Position

The Assistant Property Manager supports the Property Manager or higher-level staff in managing all aspects of a single property or a portfolio of commercial, industrial, or retail properties. The role encompasses marketing, operations, and financial activities and includes assisting with tenant service, financial reporting, lease administration, property transitions, emergency preparedness, and procurement. The position is 100% in-office during standard business hours; remote work or telecommuting is not an option. Monthly or more frequent property inspections and travel to assigned properties are required.

Requirements

• Bachelor's degree (BA/BS) preferred with 1–2 years of related experience; an equivalent combination of experience and education may be considered in lieu of a degree.
• Intermediate to advanced skills with Microsoft Office Suite.
• Knowledge of financial terms and principles, ability to calculate intermediate figures such as percentages and discounts, and ability to conduct basic financial analysis.
• Strong to excellent written and verbal communication skills and ability to convey topics with a positive tone to achieve operational and relationship objectives.
• Desire to lead and receive instruction in developing leadership skills, and ability to build consensus in work groups.
• Strong organizational skills and ability to deliver timely results.
• Must be currently authorized to work in the United States without requiring visa sponsorship now or in the future.
• Must be able to perform the essential duties satisfactorily; reasonable accommodations may be made for individuals with disabilities.
• Must work in the office during standard business hours; remote work or telecommuting is not an option.
• Must perform monthly or more frequent property inspections and travel to assigned properties as required.

Nice To Haves

• Proficiency with accounts payable (AP) and computerized maintenance management system (CMMS) systems.
• Experience with commercial office, retail, and industrial properties.

Responsibilities

• Respond to tenant needs and ensure administrative and building technical staff resolve problems promptly in accordance with policies, procedures, and contractual obligations.
• Review and recommend approvals for accurate vendor invoice payment in compliance with the management agreement, company policies, and authorization limits.
• Assist the Property Manager in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements.
• Manage data collection and draft operating expense reconciliations (CAM/OpX) in coordination with the accounting team.
• Perform and coordinate lease administration activities, including lease setup, lease changes, and reporting across applicable systems.
• Assist in coordinating and documenting tenant move-ins and move-outs, and participate in walk-throughs with the Property Manager, tenants, and tenant improvement teams.
• Assist with preparing emergency response plans and participate in drills and training as required.
• Support sourcing and procurement activities and assist in bidding activities as required.
• Provide work direction, strategic guidance, and performance management to direct reports to drive strong results.
• Perform other duties and responsibilities as assigned.
• Perform monthly or more frequent property inspections and travel to assigned properties as required.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Company-paid life insurance
• Company-paid long-term disability
• Accidental death and dismemberment (AD&D) coverage
• 401(k) retirement savings plan, Traditional and Roth, subject to eligibility requirements
• Flexible Time Off or vacation benefits, depending on position classification
• Paid sick leave and other legally required leave programs
• Employee assistance and wellness programs where available
• Company-paid holidays
• Additional voluntary benefits that may vary by location and position
• Training programs, mentorship, and an environment of constant learning and development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level