ASSISTANT PROPERTY MANAGER- COMMERCIAL

STOLADI PROPERTY GROUP • Washington, DC

35d • $69,000 - $79,500

About The Position

The Assistant Property Manager assists the Property Manager in maintaining all aspects of commercial property operations, with a concentration on accounts payable and advanced administrative and project coordination support. The role helps manage core business processes, supports financial planning and reporting, coordinates vendors and service requests, and contributes to tenant satisfaction and property performance.

Requirements

• Associate's degree or equivalent from a two-year college or technical school, or six months to one year of related experience and/or training, or an equivalent combination of education and experience.
• Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals, and to present information and respond to questions from managers, clients, customers, and the public.
• Ability to calculate figures and amounts involving discounts, interest, commissions, proportions, percentages, area, circumference, and volume, and apply basic algebra and geometry.
• Ability to follow written, oral, or diagrammed instructions and address problems involving several concrete variables in standardized situations.
• Knowledge of accounting software, internet software, payroll systems, spreadsheet software such as Excel, word-processing software such as Word, and electronic mail software such as Outlook.
• Ability to perform the essential functions, with reasonable accommodations where applicable.
• Regularly sit, use hands to handle or feel objects, reach with hands and arms, and talk or hear; occasionally stand, walk, and lift or move up to 10 pounds.
• Vision abilities including close, distance, color, and peripheral vision, depth perception, and ability to adjust focus.

Responsibilities

• Assist the Property Manager with tenant relations, maintenance, budgeting, accounts receivable and payable, vendor relations, recruitment, and team member development.
• Monitor and coordinate accounts payable processes to meet accuracy and timeliness goals.
• Identify opportunities to reduce operating expenses or generate additional income and make recommendations to the Property Manager.
• Participate in annual budget preparation and complete assigned deliverables accurately and on time, considering asset goals and market conditions.
• Participate in preparing monthly reports, research issues, and write clear variance explanations, including those concerning aged receivables, capital expenditures, reforecasts, and property performance.
• Coordinate assigned vendor relationships, identify and resolve issues, manage service levels against contract specifications, and participate in and document walkthroughs.
• Coordinate bidding, vendor selection, and contract negotiations for assigned vendors, including researching data, coordinating activities, participating in bid qualification, and preparing or editing documents.
• Provide professional phone coverage for the Management Office and other offices as required.
• Administer the online work order system by routing service requests and following through to completion.
• Maintain security-card administration and related records.
• Set up new vendors, including obtaining W-9 forms and credit reports.
• Prepare routine memoranda and correspondence.
• Maintain the purchase order system, including renewing standing orders.
• Organize and file applicable reports and paperwork.
• Monitor property performance goals and progress toward them.
• Follow through on tenant problems, communicate them to relevant parties, and facilitate satisfactory resolution.
• Monitor tenant satisfaction in person, through follow-up calls, and using customer satisfaction surveys.

Benefits

• Medical, dental, and vision insurance for the employee at no cost; additional medical plan options are available at a small monthly cost.
• Health Savings Account available depending on medical plan selection, with a monthly company contribution of $150 per employee or $300 for employee plus dependents.
• Long-term disability, short-term disability, and life insurance for the employee at no cost.
• At least 160 hours (20 days) of paid time off.
• Most federal holidays are observed, as is the employee's birthday.
• Guaranteed annual salary raises depending on CPI.
• Annual bonus of up to 4%, depending on the previous year's performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree