Assistant Property Manager
About The Position
The Assistant Property Manager provides management, direction, and leadership alongside the Property Manager to ensure the property is maintained and operated in accordance with KWPM objectives. The role supports the overall operation of the property and includes managing and developing team members. It is an exempt, salaried, full-time position. Workdays and hours are determined by the property's business needs, and occasional evening and weekend work may be required. Minimal travel to meetings and training at off-site locations, generally within the city limits of the job site, is required.
Requirements
- At least 3 years of experience in a related position.
- High school diploma.
- Working knowledge of computers and associated programs, including the MS Office Suite.
- Ability to multitask and set and manage priorities.
- Excellent communication and listening skills to interact with a diverse, multicultural population.
- Accurate keyboarding ability at 45–50 words per minute.
- Ability to function in a team-organized environment.
Nice To Haves
- College degree preferred.
- Spanish bilingual ability may be required at communities where the majority of the population and clients speak only Spanish.
Responsibilities
- Schedule and organize meetings, conferences, and department activities.
- Organize and prioritize a large volume of information and calls.
- Act as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers.
- Handle confidential and non-routine information and explain policies when necessary.
- Coordinate the division of workload with the property's administrative assistant.
- Maintain, update, type, and coordinate account information in the computer database.
- Coordinate and track important dates and meetings, including annual and budget meetings.
- Ensure the on-site team communicates professionally and courteously, and that phone messages and emails are answered appropriately within 24 business hours.
- Ensure mail from FedEx, UPS, and USPS is picked up daily in a timely manner.
- Assist with producing Board Meeting minutes and preparing Board agendas and packets.
- Code and enter all community invoices.
- Work closely with committees and their chairpersons.
- Assist with gathering quotes and proposals for community projects.
- Manage office staff and/or other on-site team members daily.
- Order supplies for Maintenance, Housekeeping, and the Office.
- Assist with posting agendas in appropriate physical locations and on the website.
- Keep Lynk and KWIC information up to date.
- Ensure Vendor Packets are processed for all vendors.
- Monitor vendor license and insurance expiration dates.
- Coordinate conference room reservations and events.
- Supervise team members and/or departments at the property.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
