Assistant Property Manager

Newmark • San Jose, CA

14d

About The Position

The Assistant Property Manager is responsible for day-to-day administration and implementation of policies, procedures, and programs to ensure the property is well managed and maintained. The role emphasizes responding positively to tenant concerns and needs and increasing property value in coordination with the Owner’s goals and objectives. The Property Manager and/or Senior Property Manager may assign specific areas of responsibility according to the property’s needs.

The position may support maintenance coordination, tenant relations, vendor services, property planning and budgeting, data analysis, lease administration, leasing activity, and property financial management. It may also involve handling tenant requests, dispatching work orders, and performing other assigned duties. The Assistant Property Manager participates in meetings and training as designated by the Property Manager or higher-level management.

Working conditions are normal, without disagreeable elements. Base salary is determined individually based on factors including skills, experience, education, and applicable licenses or certifications. The role may also be eligible for discretionary bonuses and other short- or long-term incentives. Newmark is an Equal Opportunity/Affirmative Action employer.

Requirements

• Bachelor’s degree or equivalent work experience.
• At least 2 years of previous property or facilities management experience.
• Experience in and working knowledge of business/office administration.
• Ability to handle general property administration in the Property Manager’s absence or when otherwise called upon.
• Strong written and verbal communication skills, including the ability to produce effective, professional communications and other materials.
• Computer proficiency and strong knowledge of Microsoft Word, Excel, and PowerPoint; ability to learn new and business-specific software as needed.
• A valid real estate license is required in states where the work is performed.

Responsibilities

• May coordinate maintenance programs relating to the interior and exterior conditions and appearance of the assigned property.
• Respond promptly and positively to tenant requests; implement ongoing tenant contact programs, assess tenant needs, and help ensure problems are resolved promptly.
• May participate in selecting contract services, negotiating vendor service agreements, and monitoring vendor performance for compliance with established standards.
• May participate in developing and administering the property’s strategic plan and budget and, under the Property Manager’s direction, carry out activities within the approved business plan and budget.
• May assist with collecting, analyzing, and reporting data for accurate and current assessments of property management objectives.
• Administer tenant leases to help ensure compliance with lease provisions; may participate in determining escalations, collecting rents on time, and leasing available space.
• Participate in day-to-day financial management, including accounts receivable, collections, current accounts payable, taking advantage of available discounts, and maintaining accurate and timely financial records and files.
• May handle tenant requests and dispatch work orders.
• Participate in meetings and training activities designated by the Property Manager and/or higher-level management.
• Perform other duties as assigned.

Benefits

• Industry-leading parental leave policy of up to 16 weeks.
• Healthcare benefits.
• Bright Horizons backup care program.
• Paid time off.
• Education reimbursement.
• Referral program.
• Opportunities to network and connect.
• May be eligible for discretionary bonuses and other short- and long-term incentives, such as deferred cash or equity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level