Assistant Project Manager - Northern California
About The Position
AD/S is seeking an experienced Assistant Project Manager to support projects from contract award through final installation. The role works closely with Project Managers and coordinates with sales, design, engineering, manufacturing, installation, subcontractors, vendors, and customers. It supports project execution by coordinating schedules, monitoring budgets and costs, tracking deliverables, maintaining project records, and communicating with customers and internal teams. Projects include custom signage, architectural features, displays, and fixtures. The position is onsite in Hayward, California. The successful candidate will help keep projects on track, meet customer expectations, and reach successful completion, including design, permitting, fabrication, delivery, installation, quality monitoring, and closeout. AD/S describes its culture as collaborative and focused on craftsmanship, teamwork, accountability, integrity, and professional growth. All hires are subject to background checks and drug testing.
Requirements
- Five years of relevant professional experience.
- Sign or construction industry experience.
- Bachelor's degree in a relevant field or equivalent work experience.
- Strong organizational, planning, and customer service skills.
- Good verbal and written communication skills.
- Attention to detail and problem-solving abilities.
- Positive attitude, persistence, and a high level of integrity.
- Ability to work independently while contributing to a team-oriented environment.
- Proficiency in Microsoft Office, including Excel, Outlook, PowerPoint, and Word.
- Valid driver's license (minimum Class C), satisfactory driving record, and ability to maintain auto insurance coverage.
Nice To Haves
- OSHA 30 certification.
Responsibilities
- Assist Project Managers with all phases of assigned projects, including design, permitting, fabrication, delivery, and installation.
- Track project expenses, monitor budgets, review profitability, and help keep projects within allocated funds.
- Coordinate schedules, milestones, and deliverables across internal departments, subcontractors, vendors, and customers.
- Communicate with customers, provide project updates, respond to questions, and support a high level of customer service.
- Conduct site visits, monitor project progress, assess site conditions, and work with installation teams to address field-related challenges.
- Review and interpret blueprints, construction drawings, specifications, and design packages; perform take-offs and help ensure project requirements are understood.
- Assist Project Managers with obtaining estimates, negotiating pricing, and coordinating subcontractors for permitting, installation, and related services.
- Maintain accurate project records, track milestones, and monitor multiple projects using company software, customized reports, and internal systems.
- Assist with scope changes, change orders, scheduling updates, documentation, and invoicing, ensuring project costs and deliverables are tracked.
- Work with internal teams to monitor quality, resolve project issues, and ensure deliverables meet customer expectations and agreed-upon specifications.
Benefits
- Medical, dental, vision, and life insurance.
- Paid vacation, sick time, and holidays.
- 401(k) retirement plan with company matching after the qualifying period.
- Employee referral bonuses and discounts.
- Collaborative environment with an emphasis on professional growth.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
