40 Assistant, Operations

Kubota•Edgerton, KS

About The Position

The Operations Assistant provides essential operational and administrative support to Operations Supervisors, helping ensure efficient day-to-day warehouse and logistics operations while maintaining compliance with company policies, regulatory requirements, and documentation standards. The role supports onboarding and training, inventory tracking, operational reporting, customer inquiries, claims research, discrepancy resolution, and warehouse activities. The position requires fluency in English and may involve work in a general warehouse and/or office environment, varying seasonal temperatures, and use of personal protective equipment in designated areas.

Requirements

High school diploma required.
Intermediate knowledge of SAP or similar software required.
Ability to read, write, and communicate fluently in English.
Proficiency in Microsoft 365 applications, including Word, Excel, and PowerPoint.
Ability to bend, stoop, turn, pivot, walk, and/or stand for more than 8 hours.
Ability to occasionally lift up to 50 pounds.
Ability to work in varying temperatures, indoors and outdoors depending on the season.
Ability to wear required personal protective equipment in designated areas.
Sufficient personal mobility and physical reflexes to function in a general warehouse and/or office environment and perform the job duties.

Nice To Haves

At least 2 years of experience in a similar production or logistics operation.
Strong to advanced Excel skills.
Experience supporting training and mentoring team members.
Ability to be trained and certified on Kubota equipment and to operate powered industrial vehicles occasionally.

Responsibilities

Assist with onboarding and training activities for new hires and temporary employees.
Ensure adherence to company policies, safety and 6S standards, and regulatory compliance requirements.
Perform administrative duties, including filing, copying, scanning, data entry, and preparing operational reports and documentation.
Monitor inventory levels and assist with tracking and reconciliation activities.
Generate reports, paperwork, and forms needed for successful operations.
Respond to K-PAW team members’ requests and inquiries via email and the company Salesforce system, communicating accurately and promptly to support customer satisfaction.
Use SAP to identify root causes of claims and errors in warehouse processes.
Resolve missing documentation, shipment, or product discrepancies.
Assist in creating SOPs, SWIs, and operational documentation.
Provide operational support as needed, including picking, packing, inventory, receiving, and internal processes.
Comply with documentation-retention and data-privacy requirements.
Perform other duties as assigned.