40 Assistant, Operations

Kubota • Edgerton, KS

7d

About The Position

The Assistant, Operations provides administrative support to the Distribution Supervisor and helps ensure administrative compliance with operational requirements. The role coordinates employee information, supports agency resource management and onboarding, and assists with requests from K-PAW team members. It also performs general administrative work, monitors office supplies, generates operational reports and documents, and uses SAP to investigate warehouse-process errors and resolve missing paperwork or product issues. Other responsibilities may be assigned by management.

The position is described as primarily desk-based in a typical office environment, using standard office equipment. It may involve sitting for extended periods and tasks requiring focus, communication, and collaboration. Applicants must be willing to work any shifts, including days, nights, and/or weekends. The description notes that duties and responsibilities may be changed or expanded by management.

Requirements

• Ability to execute assignments accurately, on time, and safely.
• Willingness to work any shifts, including days, nights, and/or weekends.
• Knowledge, skill, and ability to safely manage loads of heavy equipment, tires, and/or pallets of parts.
• Ability to use computer systems and/or an RF scanner to input and retrieve information.
• Basic math and computer skills.
• High degree of attention to prevent injury to others and promote a safe work environment.
• Ability to follow and adhere to all policies and procedures.
• Ability to use Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Intermediate knowledge of SAP or similar software.
• Willingness to train and mentor other employees.

Nice To Haves

• High school diploma or GED preferred.
• At least 2 years of experience in a similar production/logistics operation preferred.

Responsibilities

• Coordinate employee information, including attendance, productivity, and quality.
• Assist in managing agency resource needs and onboarding.
• Support adherence to company policies and procedures to ensure compliance with SOX requirements.
• Perform administrative tasks such as filing, copying, scanning, recording information electronically, and producing operations performance updates.
• Monitor inventory and order office supplies.
• Generate reports, paperwork, and forms needed for successful operations.
• Respond to requests and inquiries from K-PAW team members via email, phone, and the Oracle system to support customer satisfaction.
• Use SAP to identify root causes of errors in warehouse processes and resolve missing paperwork or product issues.
• Perform other responsibilities as assigned by management.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED