Assistant Manager, Fleet Maintenance Services

University of Wyoming • Laramie, NY

8d • Onsite

About The Position

The Assistant Manager, Fleet Maintenance Services coordinates and manages service and repairs for University of Wyoming vehicles, arranging outside repairs when needed. The role maintains vehicle service and repair records in computerized fleet management software, tracks and submits billable invoices and related paperwork, trains and supervises staff, and serves as backup to the Manager, Fleet Maintenance Services. This is an essential position and may be required to work during emergency or winter closures, depending on job duties and the circumstances of the closure.

The successful candidate must work on campus. The position remains open until filled; complete applications received by 11/19/2026 will receive full consideration.

Requirements

• Vocational school education, on-the-job experience, or an associate’s degree.
• Three years of work-related experience, including at least one year of supervisory experience.
• Valid driver’s license and a motor vehicle record compliant with the Driving for University Business SAP.
• CPR and First Aid certification, or ability to obtain certification within six months of hire.
• Applicants must provide average hours worked per week for current and previous positions; relevant part-time experience is prorated based on hours worked.
• Must be eligible to work in the United States; work authorization or visa sponsorship is not available.

Nice To Haves

• Experience supervising and training employees.
• Advanced knowledge of OEM diagnostic and service software.
• Experience managing tools, shop equipment, and inventory, including inventory control and accountability.
• Ability to provide a high level of customer service and support.

Responsibilities

• Coordinate daily with shop technicians on the service and repair status of university vehicles, including prioritizing, scheduling, and following up on work.
• Consult with university personnel about vehicle service and repair needs and relay information to the maintenance team.
• Maintain accurate vehicle status in the fleet management system.
• Coordinate repairs and service with external vendors as needed, approve repairs, and inspect vendor-repaired vehicles for completion and quality.
• Monitor and use warranties as appropriate.
• Schedule, track, and coordinate vehicle repairs related to dealer recall notices.
• Record vendor invoices promptly, reconcile discrepancies, manage inventory, and inspect new vehicles.
• Supervise part-time car washer staff.
• Produce accurate and timely monthly billings and work orders.
• Oversee vehicle inspections, cleaning, and pickup and drop-off, and prioritize cleaning to meet rental demand.
• Assist with basic maintenance, including jump-starts and installation of batteries, light bulbs, and wiper blades.
• Coordinate vehicle pickup and delivery with vendors as necessary.
• Attend training and other professional development activities.
• Participate in performance-related goal setting and achievement.
• Assist with special projects and programs as needed.
• Act as manager in the manager’s absence, as assigned.

Benefits

• State retirement contributions exceeding 15% of gross salary; total contributions exceed 19% with the mandatory employee contribution.
• Medical, dental, and vision insurance with competitive employer contributions and four deductible options.
• Vacation, sick leave, paid holidays, and paid winter closure.
• Tuition waivers for employees and eligible dependents.
• Wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree