Assistant Manager, Fleet Maintenance Services
About The Position
The Assistant Manager, Fleet Maintenance Services coordinates and manages service and repairs for University of Wyoming vehicles, arranging subcontracted repairs when needed. The role maintains service and repair records in computerized fleet management software, tracks and submits billable invoices and paperwork, and trains and supervises staff using industry-standard management practices. The assistant manager also serves as backup to the Manager, Fleet Maintenance Services. This is an essential, on-campus position providing support to campus customers. Employees in essential positions may be required to work during emergency or winter closures, depending on their duties and the circumstances. The successful candidate must be eligible to work in the United States; work authorization or visa sponsorship is unavailable.
Requirements
- Vocational school education, on-the-job experience, or an associate’s degree.
- Three years of work-related experience, including at least one year of supervisory experience.
- Valid driver’s license and a motor vehicle record compliant with the University’s Driving for University Business SAP.
- CPR and First Aid certification, or ability to obtain both within six months of hire.
- Applicants must include average hours worked per week for current and previous positions; relevant part-time experience is prorated on a full-time-equivalent basis.
- Must be eligible to work in the United States; work authorization or work visa sponsorship is not available.
- Must be available to work on campus.
Nice To Haves
- Experience supervising and training employees.
- Advanced knowledge of OEM diagnostic and service software.
- Experience managing tools, shop equipment, and inventory, including inventory control and accountability.
- Ability to provide a high level of customer service and support.
Responsibilities
- Coordinate daily with shop technicians on the repair and service status of University vehicles, including prioritizing, scheduling, and following up on repair work.
- Consult with University personnel about vehicle repair and service needs, relay information to the maintenance team, and maintain accurate vehicle status in the fleet management system.
- Coordinate repairs and service with external vendors as necessary.
- Approve vehicle repairs as needed and inspect vendor-returned vehicles to ensure specified repairs are complete and meet quality standards.
- Monitor and use warranties as appropriate.
- Schedule, track, and coordinate dealer recall repairs.
- Record vendor invoices promptly, reconcile discrepancies, manage inventory, and inspect new vehicles.
- Supervise part-time car washer staff.
- Produce accurate and timely monthly billings and work orders.
- Oversee vehicle inspections, cleaning, pickup and drop-off, and cleaning priorities to meet rental demand.
- Assist with basic maintenance, including jump-starts and installation of batteries, light bulbs, and wiper blades.
- Coordinate vehicle pickup and delivery with vendors as necessary.
- Attend training and professional development activities.
- Participate in performance-related goal setting and achievement.
- Assist with special projects and programs as needed.
- Act as manager in the manager’s absence when assigned.
- Train and supervise staff and act as backup to the Manager, Fleet Maintenance Services.
Benefits
- State retirement contribution of over 15% of gross salary; total retirement contributions exceed 19% when combined with the mandatory employee contribution.
- Medical, dental, and vision insurance with competitive employer contributions and four deductible options.
- Vacation leave, sick leave, paid holidays, and paid winter closure.
- Tuition waivers for employees and eligible dependents.
- Wellness initiatives, counseling services, and mental health resources.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
Associate degree
