Fleet Maintenance Manager
About The Position
The Fleet Maintenance Manager oversees maintenance and repair of the company’s trucks and trailers. This office-based role plans preventive maintenance, coordinates repairs with drivers and service providers, tracks fleet condition and maintenance costs, and helps keep equipment safe, compliant, and ready for work. Supporting entertainment tours and live events requires careful coordination around demanding schedules and time-sensitive loads. The manager works closely with dispatch, operations, drivers, safety and compliance teams, and outside repair facilities to resolve maintenance issues with minimal disruption to service. The position is based primarily in an office in Nashville, Tennessee. Office hours are generally 8 a.m. to 5 p.m. Central Time. The role involves frequent communication with drivers and vendors and may require occasional visits to company yards or repair facilities. Some after-hours availability may be needed to coordinate urgent breakdowns affecting scheduled operations.
Requirements
- Experience coordinating or managing maintenance for commercial trucks, trailers, or another heavy-duty vehicle fleet.
- Working knowledge of preventive maintenance, vehicle inspections, repair processes, and common heavy-duty equipment issues.
- Strong organizational skills and ability to manage multiple repairs, service schedules, and urgent requests at once.
- Clear communication skills when working with drivers, dispatchers, vendors, and company leaders.
- Comfort using fleet, maintenance, dispatch, or other business software, along with spreadsheets and email.
- Good judgment when prioritizing safety, service deadlines, repair costs, and equipment availability.
- Valid driver’s license and ability to travel occasionally to company yards, repair facilities, or equipment locations.
Nice To Haves
- Experience in trucking, transportation, entertainment logistics, touring, or another time-sensitive operating environment.
- Experience working with fleet maintenance or telematics systems.
- Familiarity with commercial vehicle maintenance documentation and applicable DOT requirements.
- Experience reviewing repair estimates, managing vendor relationships, and tracking maintenance budgets.
Responsibilities
- Coordinate preventive maintenance for trucks and trailers, including routine service, inspections, tires, and scheduled repairs.
- Monitor fleet condition and maintenance due dates, and follow up to ensure work is completed and documented.
- Coordinate breakdown response, roadside repairs, towing, and equipment substitutions with drivers, dispatch, and vendors.
- Schedule service appointments around tour dates, load times, routes, and equipment availability.
- Communicate maintenance status, repair needs, and expected return-to-service times to operations and dispatch.
- Build and maintain relationships with repair shops, dealerships, tire providers, towing companies, and parts vendors.
- Review repair estimates and invoices for accuracy, completeness, and alignment with company approval procedures.
- Track maintenance expenses, recurring repair issues, downtime, and equipment history; identify opportunities to control costs and improve reliability.
- Maintain accurate maintenance records, inspection documentation, and service histories in company systems.
- Help ensure maintenance practices and records meet applicable safety and regulatory requirements.
- Coordinate with drivers to gather information about vehicle issues, explain next steps, and confirm repairs are completed.
- Recommend whether equipment should be repaired, replaced, or taken out of service based on condition, cost, and reliability.
- Support fleet planning, including maintenance forecasts and input on vehicle and trailer replacement needs.
- Perform other related duties as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
