Assistant II, Administrative

Progress Rail•Waskom, TX

About The Position

The Assistant II, Administrative performs routine clerical and administrative functions, including drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers. The role supports office operations by handling communications and inquiries, assisting with travel arrangements and expense reports, maintaining databases and filing systems, and using common office equipment and computer applications.

Requirements

High school diploma or equivalent required.
Detail oriented and thorough in completing work tasks.
Honest and ethical.
Pleasant and cooperative with others on the job.
Reliable, responsible, and dependable in fulfilling obligations.

Nice To Haves

Associate's degree or higher level of education preferred.

Responsibilities

Answer telephones, provide information to callers, take messages, and transfer calls to appropriate individuals.
Greet visitors or callers, handle inquiries, or direct them to the appropriate persons.
Assist others with travel arrangements.
Assist others with preparing travel expense reports.
Create, maintain, and enter information into databases.
Operate office equipment such as telephones, scanners, fax machines, and copiers.
Use computers for applications such as database management and word processing.
Set up and manage paper or electronic filing systems; record information, update paperwork, and maintain documents such as attendance records and correspondence.
Provide information to supervisors, co-workers, and subordinates by telephone, in writing, by email, or in person.

Benefits

Competitive salary.
401(k) plan with up to 6% company match, immediate vesting, and no waiting period.
Medical, dental, vision, life, and disability insurance.
Supplemental accident, critical care, and hospital insurance options.
High-deductible health plan and health savings account with seed money.
Flexible spending accounts.
Paid vacation.
Paid holidays.
Paid time off (PTO).
Employee assistance plan.
Education assistance program.
Employee recognition programs.
Site-specific production and incentive plans.
Site-specific step and skill-level wage adjustment plans.
Site-specific relocation and sign-on bonus programs.