Assistant Facility Manager

Newmark•Egg Harbor Township, NJ

4d•Onsite

About The Position

Newmark is seeking an experienced facilities professional to provide day-to-day operational support for a GDIT facility in Egg Harbor Township, with occasional support to a nearby GDIT warehouse. The Assistant Facility Manager serves as a primary on-site facilities resource and works closely with GDIT stakeholders, property management, landlords, vendors, and Newmark leadership to maintain a safe, reliable, well-maintained workplace. The role combines customer service and organizational skills with practical knowledge of commercial building systems, particularly HVAC and Building Automation/Building Management Systems (BAS/BMS). It requires sound judgment, independent follow-through, effective vendor coordination, and the ability to perform minor non-licensed maintenance tasks when appropriate. This is a full-time, five-day-per-week on-site position. Occasional local travel to a nearby GDIT warehouse or other supported location may be required. Additional work outside normal business hours, including overtime and/or on-call response, may be required based on operational needs. Working conditions are described as normal, with the absence of disagreeable elements.

Requirements

Minimum 3 years of progressively responsible experience in facilities coordination, facilities management, building operations, building engineering support, or a related field.
Bachelor's degree or equivalent combination of relevant education, technical training, and practical facilities experience.
Working knowledge of commercial HVAC and mechanical building systems and general knowledge of commercial electrical systems sufficient to assess issues and coordinate qualified repairs.
Strong customer-service, vendor-management, troubleshooting, organizational, and follow-through skills.
Ability to manage multiple priorities with limited supervision and determine when an issue requires escalation or specialized technical support.
Strong written and verbal communication skills and ability to interact professionally with client stakeholders, occupants, property management, vendors, and technical personnel.
Proficiency with Microsoft 365 applications and ability to learn Newmark and GDIT facility-management systems.
Ability to satisfy applicable Newmark background requirements and GDIT site-access/badging requirements.

Nice To Haves

Experience operating or monitoring BAS/BMS platforms, including alarms, trends, and setpoint management.
Experience with CMMS/work-order systems, preventive maintenance, and asset-management data.
Experience supporting commercial office, government-contractor, mission-critical, research/technical, or secure operating environments.
Technical education or training in HVAC, electrical, mechanical systems, building automation, facilities management, or a related discipline.
Project-management experience and/or IFMA FMP/CFM, trade credentials, or other facilities-related professional certifications.

Responsibilities

Support day-to-day operational management of the facility and nearby warehouse, maintaining a high standard of quality and responsiveness.
Conduct routine facility inspections and Management by Walking Around (MBWA), identify deficiencies, initiate corrective action, and track open issues through completion.
Monitor and support commercial HVAC, mechanical, electrical, and related building systems; assess issues, gather relevant information, and engage qualified service providers when required.
Become proficient with the site BAS/BMS to monitor equipment, temperatures, alarms, trends, and operating conditions, and make authorized adjustments as appropriate.
Receive, dispatch, document, update, and close service requests using FAMIS360 or other designated work-order/CMMS systems; support preventive maintenance and asset-data accuracy.
Coordinate and monitor vendors and contractors for HVAC, electrical, plumbing, life-safety, general maintenance, and related services, including access, scheduling, proposals, repairs, performance, and completion verification.
Maintain effective working relationships with GDIT stakeholders, occupants, landlords/property management, contractors, and Newmark personnel; provide timely, accurate status updates and follow-through.
Understand landlord-versus-tenant maintenance responsibilities and coordinate or escalate issues in accordance with lease obligations and account procedures.
Perform minor facility maintenance that does not require a licensed trade, such as lamp replacement, minor door or hardware adjustments, and hanging signage or pictures.
Support facility incidents and emergencies involving HVAC, power, water, life-safety systems, or other building infrastructure; coordinate response, escalation, communication, documentation, and follow-up through resolution.
Coordinate small facility repairs, moves, and improvement projects, including contractor walkthroughs, scope development, pricing, scheduling, execution, punch-list activities, and closeout; escalate complex or multi-trade work to the appropriate project-management resource.
Assist with purchase orders, vendor proposals, invoices, operating budgets, forecasting, variance reporting, and cost-control activities as required.
Maintain accurate site documentation, vendor and emergency contacts, service information, inspection records, escalation procedures, and other information needed for operational continuity.
Comply with all Newmark and GDIT safety, security, badging, access-control, confidentiality, and applicable regulatory requirements.
Perform other duties as assigned.