Assistant Facilities Manager

University Prep Schools•Detroit, MI

25d•Onsite

About The Position

The Assistant Facilities Manager supports the Facilities Director in the effective and efficient management of facility and maintenance functions. The role provides support services to school buildings and helps ensure a safe, clean, and comfortable environment for teaching and learning. The position oversees custodial staffing and operations, maintenance schedules and budgets, contractors and vendors, building compliance, safety and emergency coordination, service requests, equipment inventory, and campus mail. The role also supports building and space-utilization planning and performs other duties as assigned.

Requirements

High school diploma or equivalent.
General knowledge of plumbing, carpentry, electrical, and general maintenance procedures.
General understanding of financial, budget, and inventory management.
General knowledge of HVAC systems and operations.
Knowledge of building automation systems.
Supervisory, organizational, and planning skills.
Excellent written and verbal communication skills.
Basic computer and software skills.
Ability to draft project proposals and timelines.
Valid driver’s license and good driving record.

Nice To Haves

Bachelor’s degree in business administration, management, or a related field preferred.
Project management experience is a plus.

Responsibilities

Coordinate and schedule building custodians to cover facility operating hours, including weekends, holidays, and off-hour emergencies as needed.
Hire and train custodial staff.
Interface with building partners and the landlord and resolve problems.
Supervise custodial staff, process payroll, and conduct annual staff evaluations.
Develop, create, and enforce policies and procedures as necessary.
Ensure staff are informed of and follow safety and security policies and procedures.
Ensure schools comply with applicable federal, state, and local building and school code regulations.
Develop and maintain campus cleaning and maintenance schedules.
Manage the maintenance budget and issue purchase orders as required.
Manage contractor and vendor work to ensure quality completion.
Obtain quotes and assist with the bid process when necessary.
Develop long- and short-range building and space-utilization plans for the districts.
Assist with emergency preparedness, including drills and AEDs, as well as safety and traffic management for the districts.
Coordinate the emergency on-call rotation.
Monitor and manage help desk requests, using service data to improve or adjust services and equipment.
Coordinate campus mail delivery and pickup between districts and the local post office.
Manage equipment inventory and track and purchase stock items.
Serve as backup for money pickup and drop-off.
Create and maintain custodian manuals applicable to each site.
Perform other duties as assigned.