Assistant Billing Manager
About The Position
Swickard Auto Group is hiring an Assistant Billing Manager for its Shared Services function in Las Vegas, Nevada. The role supports the Billing Manager in overseeing daily billing operations across assigned dealerships in a multi-state dealer group with more than 40 dealerships. It focuses on accurate, timely vehicle deal processing, funding submissions, billing documentation, and related activity, while helping coordinate and guide billing team members. The Assistant Billing Manager reviews deal paperwork, monitors pending and outstanding transactions, helps resolve discrepancies and funding delays, and supports month-end billing close. The position also contributes to billing procedures and quality standards and communicates status and escalations to the Billing Manager and stakeholders. The role requires automotive dealership billing experience and prior supervisory or team-lead experience.
Requirements
- At least 2 years of automotive dealership billing experience.
- Prior supervisory or team-lead experience.
- Strong understanding of dealership deal structure, F&I documentation, lender funding requirements, and billing processes.
- Detail-oriented and deadline-conscious, with a focus on billing accuracy.
- Clear communication and effective coordination with finance offices, lenders, and accounting.
- Proficiency with dealership DMS platforms and Microsoft Office.
- Organized and self-directed, with the ability to manage competing priorities in a high-volume transaction environment.
Nice To Haves
- Familiarity with CDK, Reynolds & Reynolds, DealerSocket, Tekion, or an equivalent dealership DMS platform.
Responsibilities
- Support the Billing Manager in overseeing daily billing operations across assigned dealerships.
- Ensure accurate and timely processing of vehicle deals, funding submissions, and related billing activity.
- Review deal paperwork for completeness and accuracy, including documentation, pricing, lender funding requirements, and billing entries.
- Assist in supervising billing team members through day-to-day guidance, workflow coordination, and quality oversight.
- Identify and help resolve billing discrepancies, funding delays, and documentation issues in partnership with dealership finance offices, lenders, and accounting.
- Monitor pending and outstanding deals and follow up to prevent aging, funding delays, or compliance concerns.
- Support month-end billing close processes and ensure transactions are recorded, reconciled, and reported accurately and on time.
- Assist in developing and maintaining billing procedures and team quality standards.
- Communicate billing status, issues, and escalations promptly to the Billing Manager and relevant stakeholders.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Supplemental coverage options
- Paid time off
- Paid holidays
- Career growth opportunities within the dealer group
- Employee vehicle purchase discounts
- Employee service discounts
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
