Assistant Accountant - Talent and Culture

West Virginia University•West Virginia, WV

22h

About The Position

West Virginia University is hiring an Assistant Accountant within Talent and Culture. The position provides guidance and payroll support to WVU employees, colleges, schools, and units, including assistance with payroll funding lines, payroll line adjustments, payroll edits, and timecard review. The role also supports central units, such as the Division of Finance, in maintaining consistency and following established policies and procedures. The Assistant Accountant oversees timecard submissions, checks reported hours and leave, sets up or changes labor distribution lines, enters adjustments, and confirms pay amounts before biweekly processing. The position works with the Payroll Unit, Work Force Administration, supervisors, Talent and Culture units, and other team members to resolve questions and customer issues, maintain procedures, and provide administrative support within the Financial Management area of the SSC.

Requirements

Bachelor’s degree in business, secretarial or technical training related to the position, or an equivalent combination of education and experience.
At least one year of experience involving the listed qualifications.
Ability to communicate well and work with a variety of constituencies.
Strong computer experience, including Microsoft Office.
Proficiency in Windows-based applications and strong internet skills.
Ability to communicate effectively orally and in writing, listen to others, and comprehend information.
High degree of integrity and ethical practice, tact, and ability to be direct and influence others while remaining diplomatic.
Ability to read and understand procedures.
Dependability and commitment to being at work when scheduled.
Resourcefulness and ability to search for accurate answers.
Ability to maintain confidentiality.
Ability to learn and use technology such as Mountaineer Marketplace and MyExpense.
All qualifications must be met by the time of employment.

Responsibilities

Advise and provide payroll support for WVU colleges, schools, and units.
Collaborate with and support the Payroll Unit in the Division of Finance.
Work with Work Force Administration after employee onboarding to confirm setup and resolve outstanding questions.
Oversee and correct MyTime timecard submissions for academic and non-academic departments.
Follow up with supervisors when timecards are incorrect or have not been entered.
Review timecards to ensure applicable hour limits have not been exceeded.
Set up or change labor distribution lines.
Review leave usage for accuracy and work with Work Force Administration and Talent and Culture units to address leave challenges.
Review other reported time, including CTO and overtime.
Enter labor distribution adjustments into MAP.
Create fringe adjustments in accordance with completed labor distribution adjustments.
Ensure pay amounts are correct before processing time on the biweekly schedule.
Provide guidance on using systems and resolve customer problems involving financial transactions.
Collaborate with team members and the manager to keep unit procedures up to date as technology and work change.
Maintain an understanding of how to use the knowledgebase and obtain answers from it.
Maintain an understanding of Board of Governors rules and other WVU departmental policies.
Perform other administrative duties as assigned, including supporting activities within the SSC Financial Management area.