Administrative- Assessment Production Associate

American Registry of Radiologic Technologists•Saint Paul, MN

24d•Hybrid

About The Position

The Assessment Production Associate 1 (APA 1) works with and assists the Assessments team to maintain ARRT’s high-quality standards. The role performs a range of exam and assessment production administrative tasks while following detailed quality-control processes. The APA provides meeting support for virtual and onsite committees and works closely with volunteers. The position also serves as a department resource for ARRT exam and assessment production and publication protocols and ARRT item and document editing styles. The APA must prioritize and complete assigned tasks independently and, when needed, transition to new or additional tasks in accordance with established schedules and protocols. This is a hybrid position with approximately 50% onsite requirements. The position’s pay range is $24.09–$28.34 per hour. ARRT describes its benefit offerings as including health insurance, retirement contributions, paid time off, and more. The APA administers exam and assessment forms and item-bank content; supports virtual and onsite volunteer committee meetings and workshops; maintains volunteer committee and imaging database information; supports item writers and payment tracking; and provides broader department and project support. The role involves using test-administration, item-banking, volunteer, and imaging systems, following established protocols, coordinating with staff and volunteers, and communicating progress and issues to relevant colleagues.

Requirements

Associate degree or equivalent industry experience.
Three years of administrative assistant experience.
Proficient computer skills, including Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
Proficiency with computer technology and software programs, including Microsoft Office 365, intermediate-level SharePoint, and Adobe Acrobat; ability to learn and apply new programs.
Professional verbal and written communication skills.
Strong organizational, time-management, and prioritization skills.
Strong interpersonal skills.
Ability to apply ethics and confidentiality.
Experience working independently and collaboratively in a fast-paced environment.
Ability to take direction from multiple sources.
Ability to adapt to change based on the needs of the position, department, or organization.
Demonstrated ability to prioritize multiple assignments and deadlines with attention to detail, accuracy, and analytical thinking.
Attention to detail in written work, including knowledge of appropriate grammar usage.
Aptitude for troubleshooting matters with internal and external partners.

Nice To Haves

Bachelor’s degree.

Responsibilities

Prepare and preserve reports of department exam and assessment form preparation and publication activities.
Maintain exam and assessment files and documentation.
Prepare, update, and edit images and videos for exam and assessment forms.
Provide grammatical suggestions to staff on item edits and formatting according to ARRT standards.
Complete quality control and production of exams and assessments on schedule, and inform department staff of progress.
Work with staff to ensure exam and assessment forms are developed and published according to established procedures.
Learn and use test-administrator software for publication activities and troubleshoot issues as necessary.
Complete and confirm transmission of exam and assessment files with the test-administration organization.
Use item-banking software to transfer item-writing items, edit images and videos, provide grammatical suggestions, maintain items, update user roles and permissions as directed, and produce reports.
Support onsite and virtual volunteer committee meetings and workshops by arranging invitations, reminders, and instructions; facilitating onsite hospitality and transportation; reserving and preparing conference rooms; preparing materials and computer equipment; supporting staff and committee members; and documenting post-meeting tasks.
Participate with staff in Item Writing Workshops.
Use the volunteer database to proof informational pages, confirm volunteer qualifications and committee availability, document volunteer communications, run reports, compose routine correspondence, and maintain schedules.
Recognize and report imaging database entry or functionality issues.
Assist with imaging database maintenance by receiving volunteer image uploads and annotating images according to ARRT protocols and standards.
Send materials and related documents to newly appointed item writers.
Coordinate item-writer payments and track items received and fees paid.
Evaluate inquiries and respond to them or direct them to other staff.
Keep the manager and assigned discipline exam development coordinator informed of exam and assessment development activities through regular weekly meetings or sooner when needed.
Participate in team meetings, continuous process improvement, and ongoing goals and personal development activities.
Coordinate with other ARRT departments to facilitate exam production processes.
Participate in assigned ARRT projects, support organizational priorities, and proactively manage and deliver assigned project work.
Perform other duties as assigned and modified as business needs dictate.