Artwork Process Management Specialist

Colgate•Topeka, KS

3d•Hybrid

About The Position

This role ensures the smooth and efficient flow of all packaging artwork throughout the production and approval lifecycle. The Specialist is responsible for monitoring, executing, and overseeing the day-to-day routing and approval of all packaging artwork in Colgate’s global project management system. You will act as the central coordinator, driving process adherence under pressure and liaising between cross-functional teams and external providers to guarantee all timeline milestones and file-to-printer dates are met. The single most important function is to maintain process discipline with consistent speed, ensuring timely and accurate artwork production.

Requirements

BS/BA degree
2+ years of experience in artwork trafficking, project management, or artwork production
Very strong knowledge of artwork trafficking and approval processes
Very strong workflow tool usage skills

Nice To Haves

Strong project management, prioritization, follow-up, attention to detail, and organizational skills.
Strong relationship building and communication skills, with proficiency in understanding and being understood by technical and non-technical stakeholders.
Strong capabilities in continuous improvement.

Responsibilities

Monitor, execute, and oversee the day-to-day routing and approval of all packaging artwork in the global artwork approval/project management system, ensuring completion of all required tasks by cross-functional teams is met within the allotted KPIs and timelines.
Coordinate and facilitate artwork approvals through team communication and flow of information, including alerting leadership of delays and making recommendations for mitigation steps.
Review each round of the artwork mechanical proofing, confirming readiness, and providing accurate, complete technical artwork direction/scope into the workflow tool for the artwork provider.
Review, interpret, and clarify feedback from cross-functional teams (e.g., Marketing, Legal, Regulatory, R&D) in each round of mechanical proofs, coordinating resolution to issues or inconsistencies with external artwork providers and printers.
Lead weekly status calls with artwork provider(s) and primary business partners, such as Regional Artwork Leads and Packaging Engineering Teams.
Provide training and guidance to new and existing users of the global artwork approval system, and support artwork process continuous improvement projects.