Artifact Records Student

City of Belleville • Belleville, ON

19h • Onsite

About The Position

This position will contribute to enhancing the museum’s artifact records. The Artifact Records Student will reconcile the original collections card catalogue (1957-1989) with existing accession files, catalogue sheets, and the PastPerfect database. In addition to data reconciliation, the position will provide support to the reception/event team for admissions, public programs, special events, outreach, and guided tours. This employment opportunity will provide mentoring and direct training for a student interested in gaining experience in a museum, library, or archives setting.

Requirements

• Enrollment in a full-time post-secondary degree program in Museum Studies, History, Art History, Library Science, or a related field.
• Enrolment must be for the 2026 – 2027 academic year.
• Applicants are required to set up an account with Young Canada Works and identify an interest in this position.
• Must be a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent resident status are not eligible).
• Are legally entitled to work in Canada (have a valid social insurance number).
• Between age 16 and 30 years of age inclusively at the start of employment.
• Satisfactory Criminal Record Check (“CRC”) and Vulnerable Sector Screening (VSC) prior to commencing work at the City of Belleville.
• 4 months of previous experience, can be volunteer experience, in a museum, archives, heritage site, or similar cultural heritage organization.
• Demonstrable strong organizational skills, written and verbal communication skills, and customer services skills.
• Experience in a dynamic environment with the ability to oversee diverse tasks, from data management to event support.

Nice To Haves

• Current valid First Aid and CPR-C with AED certification.
• Familiarity with cataloguing systems and database management, preferably in PastPerfect, with demonstrated diligence in ensuring accurate data entry and record reconciliation.
• Capacity to identify discrepancies in data and present possible solutions for documentation.

Responsibilities

• Perform data entry and reconciliation of artifact records, utilizing paper files and PastPerfect database.
• Ensure accurate documentation of both existing objects and past deaccessions.
• Research and document historical deaccession information and update collections records accordingly.
• Perform work in a professional demeanor, including while interacting with colleagues and members of the public.
• Support the reception desk and special event duties, taking payments, bookings, telephone inquiries, and assisting museum guests.
• Provide timely and accurate information to the Manager and respond to direction and decisions as required.
• Make decisions based on existing policies and procedures, with some interpretation, within prescribed limits.
• Participate in orientation, training and review/follow corporate policies.
• Perform all tasks and responsibilities through the lens of Equity, Diversity, Inclusion, ensuring commitment to fairness, representation, accessibility and respect for diverse perspectives and cultures in all aspects of work.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level