Spec I, Art Design - Dept

Auburn University • Auburn, AL

1d

About The Position

The School of Industrial and Graphic Design (SIGD) at Auburn University seeks an Art Design Specialist to coordinate the school’s communications and marketing activities and provide broad administrative support for school operations. The position assists faculty, staff, students, and visitors with office functions, communications initiatives, special projects, and events, supporting the school’s academic, research, and outreach activities.

The role serves as the primary contact for SIGD communications and marketing requests and works with the College of Architecture, Design and Construction (CADC) Communication team. It coordinates communication schedules and materials, creates and produces materials using established brand standards and provided templates, and supports newsletters and events. The specialist also provides administrative and financial-process support, including purchasing-card reconciliation and travel documentation, and helps maintain efficient day-to-day office operations.

Requirements

• Bachelor’s degree in Graphic Design, Communications, or a related field.
• Relevant experience may be substituted for education at a rate of two years of relevant experience per year of required education.

Nice To Haves

• Experience in graphic design, communications, marketing, event coordination, or administrative support, preferably in higher education.
• Experience working with brand standards, guidelines, templates, and communication workflows.
• Familiarity with digital newsletter platforms, social media platforms, and basic website content management systems.
• Experience with purchasing-card reconciliation, travel documentation, or other university financial processes.

Responsibilities

• Serve as the primary point of contact for communications and marketing requests from SIGD faculty and staff.
• Collect, review, organize, and track communication requests in coordination with the CADC Communication team.
• Maintain communication project schedules and coordinate the school’s communications calendar.
• Coordinate information gathering, content collection, photography requests, event details, and supporting materials for communications initiatives.
• Monitor project status and communicate workflows, request processes, and related documentation.
• Assist in establishing and maintaining communications request processes, workflows, and documentation.
• Create and produce marketing and communications materials for school programs, events, presentations, and initiatives, following established brand standards and using CADC Communications templates.
• Manage printing execution for school materials and obtain associated required approvals.
• Support the development, distribution, and maintenance of SIGD newsletters and subscriber lists.
• Coordinate and support large-scale school events, including Day of Design, Kaleidoscope, the annual lecture series, and other special programs.
• Provide administrative support for school operations, including submitting building maintenance work orders, coordinating catering and logistics for meetings and events, and assisting with general office functions.
• Reconcile purchasing-card transactions and related documentation for SIGD cardholders.
• Process travel voucher documentation for faculty and students.
• Welcome faculty, staff, students, and visitors and provide customer service and administrative support.
• Perform other duties as assigned.

Benefits

• Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level