AR Specialist

Guardian Fueling Technologies LLC • Jacksonville, FL

2d

About The Position

Guardian Fueling Technologies is seeking a highly organized, detail-oriented Accounts Support Assistant to support its Accounts Receivable, Credit, and Cash Applications Department. The role includes customer account onboarding, credit evaluation, accounts receivable reporting, and administrative support. The successful candidate will bring strong analytical skills and exceptional accuracy, and work effectively in a structured, fast-paced environment.

The position supports department leadership and contributes to projects and process-improvement initiatives. Comprehensive training and ongoing departmental support are provided. Employment is contingent on passing a standard background check; a credit check may also be required due to the nature of the role.

Requirements

• A degree is required; the field and level are not specified.
• Two or more years of prior work experience demonstrating dependable tenure and a strong work ethic.
• Advanced proficiency in Microsoft Excel, including formulas, tracking sheets, and SmartLists.
• Excellent written and verbal communication skills.
• Exceptional accuracy and attention to detail in a deadline-driven environment.
• Experience in credit, accounts receivable, or customer account administration is required.
• Experience working successfully in a collaborative team environment.
• Familiarity with ERP or accounting systems.
• Ability to manage multiple tasks with frequent deadlines while maintaining accuracy.
• Ability to meet required turnaround times for customer setups and credit processing.
• Strong follow-through, accountability, and task ownership.
• Ability to handle confidential information with discretion.
• Positive, team-oriented attitude and comfort working in a structured, process-driven environment.
• Ability to accept constructive feedback, maintain professionalism under pressure, and demonstrate resilience and emotional maturity.
• Must pass a standard background check; a credit check may be required.

Nice To Haves

• Familiarity with CreditSafe or similar credit platforms.
• Prior experience in fuel services, construction, distribution, or field-service industries.

Responsibilities

• Set up customer accounts by obtaining CreditSafe reports, conducting credit evaluations, and accurately entering account information into internal systems within required timeframes.
• Process credit requests, invoice corrections, credits, and rebills in accordance with departmental standards.
• Maintain and update departmental standard operating procedures (SOPs).
• Monitor customer credit limits and prepare requests for increases or decreases as needed.
• Update customer accounts with status notes and changes from other departments or branches, following SOP guidelines for updates and notifications.
• Perform incoming and outgoing credit references to support customer application decisions.
• Support monthly AR reporting to CreditSafe and maintain SmartLists, tracking sheets, and other Excel-based reporting tools.
• Cross-check invoice processing and mailing timelines using departmental tracking sheets.
• Manage daily email communication with customers, vendors, and internal teams.
• Provide administrative support to Accounts Receivable, Credit, and Cash Applications Department leadership, and assist with departmental projects and process-improvement initiatives.

Benefits

• Comprehensive benefits package, including health, dental, vision, and retirement plans.
• 401(k) match.
• Paid holidays.
• Paid vacation.
• Opportunities for professional development and growth within the company.
• Comprehensive training and ongoing support from the department.

What This Job Offers

• Job Type: Full-time