AR Account Manager

SHELTON ENERGY SOLUTIONS LLC•Alexandria, LA

8d•Onsite

About The Position

The Account Manager is responsible for the division’s accounts receivable, billing, and project maintenance. The role requires a self-motivated person who can work in a fast-paced environment, attend to meticulous details, and contribute to an engaging work environment. The position is expected to be onsite at the Woodworth, Louisiana office. The Account Manager completes weekly billing, obtains approvals, gathers customer-submission deliverables, tracks completion percentages on fixed-price contracts, and reviews the capture of qualified expenses. The role also maintains and reconciles the accounts receivable ledger, coordinates deposit posting, oversees customer collections, maintains contract records and budget items, and serves as a liaison between field staff, contract billers, and inspectors. The position operates primarily in a professional office environment using standard office equipment, with occasional work in a field environment. Core days are typically Monday through Friday, 8:00 a.m. to 5:00 p.m.; hours are flexible and may extend beyond those hours to complete weekly billings. Weekend and/or holiday work may be required. Billing personnel may be assigned to the Account Manager, who reports directly to the Controller.

Requirements

At least 1 year of experience in accounts receivable or accounting.
Customer service skills and ability to work with employees from various departments.
Knowledge of preparing bid specifications for customers.
Knowledge of safety practices, Workers’ Compensation, and basic OSHA regulations.
Analytical, problem-solving, and long-term planning skills.
Written and verbal communication skills.
Ability to be flexible and open to multiple opinions and interpretations.
Ability to work efficiently in the accounts receivable modules of accounting software.
Intermediate Microsoft Office skills, including PowerPoint.
Valid driver’s license and reliable transportation.
Maintain a neat, well-groomed, professional appearance.
Core competencies include attention to detail, conflict resolution, team building, mentoring and coaching, business acumen, ethical decision-making and leadership, global and cultural awareness, critical and creative thinking, time management, self-control, adaptability, professionalism, and results orientation.
Ability to occasionally stand, walk, sit, use hands to handle or feel objects, tools, or controls, reach, climb stairs, and see, talk, or hear.
Ability to occasionally lift or move office products and supplies weighing up to 20 pounds.
Ability to work weekends and/or holidays when required and to work hours beyond the core day when needed to complete weekly billing.

Responsibilities

Complete 100% of weekly billing by Thursday after expenses are captured, for approval.
Obtain Divisional Manager approval for Friday billing submissions.
Gather all deliverables needed for customer billing submissions.
Track percentage complete on fixed-price contracts with field representatives.
Review the capture of all qualified expenses in accordance with contracts.
Maintain and reconcile a complete accounts receivable ledger.
Coordinate with the depositor to ensure deposits are posted correctly and promptly.
Maintain a rigid accounts receivable policy with customers.
Manage all divisional collection activities.
Maintain copies of time-and-expense, fixed-bid, and emergency-work contracts.
Capture all budget items on fixed-price contracts.
Maintain time-and-expense and emergency-work schedules and manage approved rates with Horne Group and outside consultants.
Act as liaison between field staff and contract billers.
Work with inspectors on project processes to ensure workflow efficiency.
Perform other duties and responsibilities as assigned or reassigned by the company.