Aquatics Coordinator- Vigo

YMCA OF THE WABASH VALLE Y•Terre Haute, IN

About The Position

The Aquatics Coordinator supports the YMCA of the Wabash Valley’s mission by coordinating safe, high-quality aquatic programs and services for members and the community. The role supports the development and delivery of aquatic programming, oversees day-to-day aquatics operations, and provides leadership, supervision, scheduling, training, and accountability for aquatics staff. Under the direction of the Executive Branch Director, the coordinator helps maintain a safe and welcoming aquatic environment, supports program growth, and ensures staff follow YMCA policies, procedures, and safety practices. The position also supports swim lessons, aquatic fitness, recreational swimming, and other aquatic offerings; helps maintain the facility, equipment, and supplies; and works with members, families, community organizations, and other departments to support participation and branch operations.

Requirements

High school diploma or GED required.
Nationally accredited Group Exercise Certification required (examples include ACE Fitness, AFFA, or NETA).
Nationally recognized Personal Training Certification (e.g., NASM, ACE, ACSM, ISSA, or equivalent), or willingness to obtain one within 6 months.
At least 2 years of experience in wellness, fitness instruction, or program development.
CPR, AED, First Aid, and Bloodborne Pathogens certifications required or to be obtained within 60 days.
Livestrong at the YMCA certification must be obtained within 6 months.
Strong leadership, communication, and organizational skills.
Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
Proficiency in Microsoft Office and scheduling platforms.

Nice To Haves

Associate’s degree in Health, Fitness, or a recreation-related field preferred.
Prior experience with senior programs, personal training, or chronic disease prevention.

Responsibilities

Coordinate, implement, and evaluate aquatic programs and initiatives for members and community participants.
Attend scheduled management team meetings and communicate with the Executive Branch Director about program operations, staffing, safety, and department needs.
Recruit, interview as assigned, onboard, train, schedule, and supervise lifeguards, swim instructors, and other aquatics staff.
Provide day-to-day staff leadership, coaching, accountability, and performance feedback; address staffing concerns and escalate issues as appropriate.
Prepare and maintain staff schedules, arrange coverage for absences, and help ensure appropriate staffing levels for programs and pool operations.
Complete or coordinate weekly payroll and timekeeping tasks, ensuring staff hours and job codes are accurate and submitted by established deadlines.
Ensure lifeguards and aquatic staff follow YMCA policies, emergency action plans, supervision requirements, and safety procedures.
Maintain a safe, clean, and properly functioning aquatic facility; complete routine checks and report maintenance needs, hazards, or equipment concerns.
Follow accident and incident reporting procedures and ensure required documentation is completed and communicated to appropriate leadership.
Monitor staff certifications and training requirements and maintain records of qualifications, renewals, and required trainings.
Support swim lesson programming, aquatic fitness, recreational swimming, and other aquatic offerings; identify opportunities to improve participation and service quality.
Maintain accurate inventory of aquatics equipment and supplies and communicate purchasing or replacement needs to the Branch Director.
Assist with department planning and budget management, including monitoring supplies, program expenses, and resource needs.
Build positive relationships with members, families, community organizations, and service agencies to promote aquatic programs and participation.
Provide excellent member service, respond professionally to questions and concerns, and help resolve issues within the scope of the role.
Serve on the branch leadership staff team and collaborate with other departments to support branch operations and the YMCA’s mission.
Attend required staff meetings, trainings, and professional development activities.
Perform other duties as assigned by the supervisor.