Aquatics Coordinator- Vigo

YMCA OF THE WABASH VALLE Y•Terre Haute, IN

About The Position

The Aquatics Coordinator supports the YMCA of the Wabash Valley’s mission by coordinating safe, high-quality aquatic programs and services for members and the community. The role supports aquatic programming and its delivery, oversees day-to-day aquatics operations, and provides leadership, supervision, scheduling, training, and accountability for aquatics staff. Under the direction of the Executive Branch Director, the coordinator helps maintain a safe and welcoming aquatic environment, support program growth, and ensure staff follow YMCA policies, procedures, and safety practices. The position also works with branch leadership and other departments, supports member service and community relationships, and assists with aquatics planning, budgets, payroll, records, and facility needs as assigned.

Requirements

High school diploma or GED required.
Nationally accredited group exercise certification required (examples include ACE Fitness, AFFA, or NETA).
Nationally recognized personal training certification (such as NASM, ACE, ACSM, ISSA, or equivalent), or willingness to obtain one within six months.
At least two years of experience in wellness, fitness instruction, or program development.
CPR, AED, First Aid, and Bloodborne Pathogens certifications required or must be obtained within 60 days.
Livestrong at the YMCA certification must be obtained within six months.
Strong leadership, communication, and organizational skills.
Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
Proficiency in Microsoft Office and scheduling platforms.
Ability to sit, stand, and move freely throughout the facility.
Must occasionally lift up to 20 pounds.

Nice To Haves

Associate degree in a health, fitness, or recreation-related field preferred.
Prior experience with senior programs, personal training, or chronic disease prevention is a plus.

Responsibilities

Coordinate, implement, and evaluate aquatic programs and initiatives for members and community participants.
Attend management team meetings and communicate with the Executive Branch Director about program operations, staffing, safety, and department needs.
Recruit, interview as assigned, onboard, train, schedule, and supervise lifeguards, swim instructors, and other aquatics staff.
Provide staff leadership, coaching, accountability, and performance feedback; address staffing concerns and escalate issues as appropriate.
Prepare and maintain aquatics staff schedules, arrange absence coverage, and help ensure appropriate staffing levels.
Complete or coordinate weekly payroll and timekeeping tasks, ensuring hours and job codes are accurate and submitted on time.
Ensure aquatic staff follow YMCA policies, emergency action plans, supervision requirements, and safety procedures.
Maintain a safe, clean, and properly functioning aquatic facility; complete routine checks and promptly report maintenance needs, hazards, or equipment concerns.
Follow accident and incident reporting procedures and ensure required documentation is completed and communicated to appropriate leadership.
Monitor staff certifications and training requirements and maintain accurate qualification, renewal, and training records.
Support swim lessons, aquatic fitness, recreational swimming, and other aquatic offerings; identify opportunities to improve participation and service quality.
Maintain aquatics equipment and supply inventory and communicate purchasing or replacement needs to the Branch Director.
Assist with department planning and budget management, including monitoring supplies, program expenses, and resource needs.
Build positive relationships with members, families, community organizations, and service agencies to promote aquatic programs and participation.
Provide excellent member service, respond professionally to questions and concerns, and help resolve issues within the scope of the role.
Serve on the branch leadership staff team and collaborate with other departments to support branch operations and the YMCA’s mission.
Attend required staff meetings, trainings, and professional development activities.
Perform other duties as assigned by the supervisor.