AP Supervisor (88718)

Inter-Con Security Systems•Pasadena, CA

About The Position

The AP Supervisor oversees the daily operations of the Accounts Payable function, including invoice processing, vendor support, travel processes, and team performance management. Reporting to the Accounts Payable Director, the role supervises AP and Travel staff, ensures timely and accurate invoice processing, drives process improvements, maintains travel processes, and serves as a key escalation point for internal stakeholders and vendors. The position supports strong internal controls, service-level expectations, and continuous improvement initiatives.

Requirements

Bachelor’s degree in Accounting or a related field from an accredited college.
At least five years of Accounts Payable experience.
At least three years of Travel experience in a high-volume environment.
Strong analytical, organizational, and decision-making skills.
Proven leadership skills and the ability to motivate and develop a team.
Strong written and verbal communication and interpersonal skills, with the ability to work effectively across all levels of the organization.
Highly responsive, self-motivated, and able to take ownership of responsibilities.
Advanced Excel skills, including pivot tables and formulas, and proficiency in Microsoft Office.
Experience handling sensitive and confidential information.
Strong attention to detail, planning, and sense of urgency.

Nice To Haves

One to two years in a supervisory or lead role, preferably in a high-volume environment.
Experience with Coupa, AMEX GBT, and/or Salesforce.

Responsibilities

Supervise and support Travel team Associates; generate weekly reports and assist with booking, verification, and expense review.
Maintain the credit card process.
Troubleshoot travel discrepancies and work directly with AMEX GBT to update hotel preferences.
Supervise and support Accounts Payable Specialists, including workload distribution, training, and performance management.
Review and oversee invoice processing in Coupa to ensure accuracy, completeness, and timely submission for approval.
Monitor adherence to Accounts Payable policies, procedures, and internal controls.
Manage and prioritize the AP Customer Service inbox, resolving escalations and ensuring timely responses.
Partner with internal departments and vendors to resolve discrepancies and improve processes.
Analyze AP metrics and performance to identify opportunities for efficiency and improvement.
Lead and support process improvement initiatives and system enhancements.
Assist with month-end close activities, reporting, and audits as needed.
Ensure compliance with company policies and regulatory requirements.
Support and lead ad hoc tasks and special projects as assigned.