AP Invoice Support, IT

Houlihan Lokey•Los Angeles, CA

10d•$60,000 - $95,000

About The Position

The AP Invoice Support, IT role supports timely, accurate, and compliant processing of invoices related to IT services, vendors, and operational expenses. It also provides operational oversight for IT vendor onboarding and the firm's Third-Party Risk Management (TPRM) process. The position serves as a liaison among IT Requesters, Accounts Payable, the TPRM Team, and external vendors to ensure invoices and onboarding workflows comply with firm policies and risk standards. The role reviews invoice details, resolves discrepancies, and tracks invoice and onboarding milestones across Oracle Financials, the Oracle TPRM tool, and ServiceNow. It works to remove operational bottlenecks across the onboarding lifecycle, verifies contract signing authority, and ensures documentation is complete to prevent payment delays.

Requirements

High school diploma or equivalent required.
At least 2 years of experience in accounts payable, invoice processing, finance operations, or a shared services environment.
Experience processing invoices and managing workflows using ERP systems such as Oracle Financials, ServiceNow, or comparable platforms.
Working knowledge of accounts payable processes, invoice validation, documentation controls, and discrepancy resolution.
Familiarity with vendor onboarding procedures, vendor compliance documentation, or TPRM principles.
Experience reviewing contracts, Statements of Work, or order forms to verify authorized signatures and documentation completeness.
Proficiency in Microsoft Office 365, particularly Excel and Outlook, and strong written and verbal communication skills.
Strong attention to detail, accuracy, and analytical thinking when reviewing financial data, contract terms, and compliance documentation.
Organizational and time-management skills to prioritize tasks, meet deadlines, and manage workload with limited supervision.
Ability to work independently, communicate professionally and diplomatically, solve problems proactively, and collaborate effectively in a team.
Commitment to commuting to the local office location at least three days per week.

Nice To Haves

Associate degree or coursework in Accounting, Finance, Business Administration, or a related field.
Experience supporting IT-related invoices, including telecom, software licenses, maintenance, or professional services.
Hands-on experience with Oracle Financials, ServiceNow, and vendor risk management platforms.
Understanding of corporate governance, delegation of authority, and executive contract signing thresholds, such as SVP-level signature requirements.
Experience coordinating across Accounts Payable, TPRM, Legal/Procurement, and technical business units to expedite vendor clearance.
Intermediate Microsoft Excel proficiency, including formulas, filters, and pivot tables, for invoice tracking and reporting.
Experience assisting with process improvement initiatives or providing informal guidance and support to team members.

Responsibilities

Process routine, atypical, and nonstandard IT invoices accurately and within defined timelines using established accounts payable processes, procedures, and systems, including Oracle Financials and ServiceNow.
Review invoice data and supporting documentation, identify discrepancies, and resolve billing issues using documented guidance and precedents.
Oversee IT vendor onboarding in alignment with the firm's TPRM policy and compliance requirements.
Monitor vendor onboarding submissions and risk assessment questionnaires in the Oracle TPRM tool and serve as the IT-Invoices team's point of contact when vendor intake is complete.
Identify, track, and remove bottlenecks between TPRM, Accounts Payable, IT Requesters, and vendors to facilitate clearance and avoid payment delays.
Verify vendor compliance prerequisites, onboarding documentation, and TPRM risk clearances before releasing invoices for payment.
Verify that IT vendor contracts, Statements of Work, and order forms are signed by an authorized signatory in accordance with firm contract signing authority governance.
Guide IT Requesters on vendor onboarding protocols, distribute links through The Hub's Corporate Development > TPRM Resources, and coordinate intake to support workflow compliance.
Communicate with internal stakeholders and external vendors, manage workload independently, and serve as an informal resource for team members.