Staff Accountant & AP Support

EASTERN WHOLESALE FENCE LLC•Tega Cay, SC

9h•Onsite

About The Position

The Staff Accountant & AP Support position is in the Accounting Department and reports to the Controller. The role supports daily and monthly accounting activities, sales and inventory posting, billing, and accounts payable. It also provides backup coverage for the Billing Associate and may assist the Controller or management with special projects and other duties as needed.

Requirements

At least 3 years of experience.
Proven experience in billing, invoicing, or similar roles, preferably in a manufacturing industry.
Proficiency in billing software and accounting systems such as Sage and Infor.
Extreme attention to detail and accuracy in data entry and record-keeping.
Excellent communication and interpersonal skills for collaboration across departments.
Ability to prioritize tasks and manage time effectively in a fast-paced environment.
Adaptability and willingness to learn new skills and technologies.
A team-oriented, self-motivated approach and willingness to work alongside department members toward successful outcomes.
Good time-management and effective decision-making skills.
Ability to work independently in a fast-paced environment and under pressure.
Proficiency in Microsoft Office, including Outlook, Word, and Excel.
Ability to operate general office equipment.

Nice To Haves

College degree preferred but not required.
Prior manufacturing experience preferred.
MAS or Infor software knowledge highly desirable.
Bilingual Spanish skills helpful.

Responsibilities

Assist in verifying billing totals.
Finalize sales and inventory posting.
Generate accurate daily sales reports and maintain financial sales data in weekly and monthly reports.
Prepare daily journal entries as needed and complete daily bank reconciliation.
Complete and email the daily cash worksheet; close out and reconcile the counter each day.
Complete daily cash deposits, prepare the bank bag, and secure it in the safe.
Maintain petty cash and reconcile it monthly.
Complete monthly bank reconciliation and closing journal entries.
Assist with sales tax reconciliation and filing, and IFTA reconciliation and filing.
Assist with monthly reconciliation of Amex and JPMorgan credit card expense reporting and with month-end close.
Generate and process accurate invoices, returns, and credits as backup to the Billing Associate.
Verify billing data for completeness, accuracy, and compliance with company policies; maintain billing paperwork, invoices, and correction records.
Collaborate with sales and customer service to resolve billing discrepancies and customer inquiries.
Coordinate with distribution and dispatch to confirm product availability and delivery schedules for accurate billing.
Receive, review, and process incoming invoices using Sage and Infor; verify receipt, approvals, and general ledger coding.
Follow up on unmatched purchase orders and invoices; ensure approvals and supporting documentation are accurate.
Reconcile vendor statements as necessary and perform a weekly check run.
Assist the Controller and/or management with special projects, answer phones, and perform other duties as needed.