AP & AR Support Associate

Charles IT•Middletown, CT

About The Position

The Accounting Associate - AP & AR Support provides flexible, cross-functional support across Accounts Payable and Accounts Receivable. The role is cross-trained on core responsibilities in both functions and provides coverage based on workload, business needs, employee absences, deadlines, and month-end requirements. It helps maintain continuity across accounting by supporting vendor payments, expense and payment posting, client invoicing, cash application, collections, and related processes. The position supplements rather than replaces the primary AP and AR roles, shifting between functions based on coverage needs and Finance priorities. The role calls for an organized, detail-oriented, adaptable team member who can manage changing priorities, communicate effectively, learn and document processes, and provide backup that maintains operational continuity.

Requirements

Degree in Accounting.
Experience in bookkeeping, accounting, Accounts Payable, and/or Accounts Receivable.
Strong knowledge of accounting fundamentals, accounting systems, and Excel.
Strong attention to detail, accuracy, organization, and follow-through.
Ability to manage competing priorities and transition between AP and AR responsibilities.
Strong internal and external communication skills.
Ability to learn and document accounting processes.
Team-oriented approach focused on providing backup and maintaining operational continuity.

Nice To Haves

Experience supporting multiple accounting functions.
Sage Intacct experience.
Excel experience.
Accounts Payable or Accounts Receivable professional certifications.

Responsibilities

Provide backup and overflow support for Accounts Payable, including collecting AP bills and maintaining AP schedules.
Process AP transactions, post credit card transactions, and update purchase-order received, paid, and closed postings.
Support payroll processing through Paylocity and assist with month-end AP schedules.
Reconcile credit card statements and provide sales tax support.
Provide backup and overflow support for Accounts Receivable, including posting checks and ACH deposits and handling client billing questions.
Assist with collections, AR aging, bank deposits, and creating weekly invoices.
Manage project invoicing, including new projects, project closeouts, and project progress billing.
Review timesheets and prepare reports; maintain month-end AR schedules; assist with agreement invoicing and agreement audits.
Become cross-trained in recurring AP and AR processes and provide coverage during absences, vacations, high transaction volume, and other business needs.
Shift between AP and AR priorities as directed by Finance leadership to ensure critical accounting activities are completed on time.
Assist with month-end activities across AP and AR.
Maintain accurate supporting documentation and accounting records for transactions processed.
Identify discrepancies or incomplete information and escalate items requiring additional review.
Support continuous improvement of AP and AR processes, documentation, and cross-training materials.
Provide additional accounting and Finance support as business needs require.

Benefits

401(k) plan with employer contributions.
Performance-based incentive opportunities.
Employee discount and savings offerings.
Paid time off (PTO).
Paid holidays.
Paid parental leave.
Work-from-home (WFH) bank.
Medical, dental, and vision coverage.
Employer-paid life insurance.
Short- and long-term disability insurance.
Flexible Spending Accounts (FSA).
Well-being resources and support programs.
Structured career progression plans.
Certification incentives with direct dollar-amount pay increases for approved industry certifications.
Employer-paid dry-cleaning services.
Friday team lunches.
Corporate concierge services.
Dog-friendly office.
Team-building events and company-sponsored activities.