AP/AR Specialist
About The Position
DISA Tech, Inc. advances mineral processing through its patented high-pressure slurry ablation technology. The company is growing and expanding its finance team to support that growth. The AP/AR Specialist runs day-to-day accounts payable and accounts receivable operations. The role processes vendor activity related to equipment, materials, testing, and contractors, and handles customer invoicing, payments, and collections. The specialist works closely with the Senior Accountant and Controller, supports month-end close, and helps develop the company’s finance processes as they grow.
Requirements
- 2 to 4 years of accounts payable and/or accounts receivable experience, ideally with exposure to both.
- Comfort handling high transaction volume with strong attention to detail.
- Solid Excel skills, including VLOOKUPs, pivot tables, and basic reconciliations.
- Good communication skills and ability to follow up on approvals and past-due payments constructively with colleagues, vendors, and customers.
- Comfort working in a fast-moving company where processes are still being built.
Nice To Haves
- Experience with NetSuite.
- Experience with Ramp or a similar spend management tool.
- Background in mining, mineral processing, energy, manufacturing, or another technical or field-heavy industry.
- An associate’s degree or coursework in Accounting, Finance, or a related field.
Responsibilities
- Process full-cycle accounts payable, including invoice intake, coding, approval routing, and ACH, wire, and check payment runs.
- Code invoices by project, department, and cost center, including R&D, equipment, testing, and corporate overhead.
- Set up and maintain vendor records, collect W-9s and insurance certificates, maintain banking details, and apply controls to vendor changes.
- Manage company card activity in Ramp, including receipt collection, coding, policy follow-up, and reconciliation.
- Reconcile vendor statements and resolve discrepancies, duplicate charges, and past-due items.
- Support 1099 preparation and filing at year end.
- Prepare and send customer invoices based on contracts, purchase orders, and project milestones.
- Record and apply customer payments and keep customer records current.
- Monitor accounts receivable aging, follow up on past-due balances, and work with project leads to resolve billing questions.
- Track and invoice intercompany and related-party activity.
- Coordinate with operations and project teams to obtain approvals and supporting documentation in a timely manner.
- Prepare AP and AR aging reports and support the Senior Accountant with month-end accruals and reconciliations.
- Gather documentation for audit requests and internal control reviews.
- Recommend workflow improvements and help improve use of NetSuite and Ramp as transaction volume grows.
Benefits
- Up to 10% annual bonus potential.
- Benefits coverage begins after 30 days of employment.
- 80 hours of PTO per year to start, increasing with tenure.
- 9 paid holidays.
- Hybrid schedule with limited in-office time.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
