AP/AR Specialist

THE GLOBAL ORPHAN PROJECT INC•Kansas City, MO

15d•Onsite

About The Position

The AP/AR Specialist supports The Global Orphan Project’s financial operations by managing accounts payable and receivable accurately and efficiently. The role works closely with the finance team under the direction of the Director of Accounting & Finance, supporting data-driven decisions and the organization’s faith-based mission to serve children and families worldwide. The position processes vendor invoices and payments, reconciles vendor statements, maintains AP records, and assists with month-end reconciliations and annual audits. It also manages donor and client invoices, incoming payments, overdue balances, AR aging reports, and coordination with the Development team on pledge and grant receivables. The specialist helps maintain compliance, organized records, internal controls, and data security; supports state registrations and regulatory compliance; and uses financial and CRM tools to improve workflows and reporting. This is a full-time, non-exempt position based at the organization’s headquarters in Kansas City, Missouri. The role is primarily sedentary, with occasional lifting of materials up to 15 pounds and minimal local travel that may be required for meetings or vendor interactions. Compensation is commensurate with relevant skills and experience. The organization offers a competitive benefits package for full-time positions of 30 or more hours per week.

Requirements

Associate degree in accounting, finance, or a related field.
At least 2 years of experience in accounts payable, accounts receivable, or general accounting.
Demonstrated commitment to Christian faith and values and a passion for applying these principles to financial stewardship.
Familiarity with nonprofit accounting principles, including restricted and unrestricted funds.
Proficiency with financial software such as QuickBooks Nonprofit.
Comfort using Microsoft Office Suite, especially Excel, and financial systems for data entry and reporting.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks accurately in a fast-paced environment.
Clear verbal and written communication skills for interacting with vendors, donors, and internal teams.
Ability to lift materials weighing up to 15 pounds occasionally.

Nice To Haves

Bachelor’s degree in accounting or finance.
At least 1 year of nonprofit accounting experience, with knowledge of donor reporting and grant management.
Experience with CRM systems or automated AP/AR workflows.
Ability to generate and interpret financial reports to support decision-making.

Responsibilities

Process vendor invoices, ensuring accuracy, proper coding, and timely approval in accordance with organizational policies.
Execute vendor payments by check, ACH, or wire transfer in accordance with vendor terms and cash flow priorities.
Reconcile vendor statements, resolve discrepancies, and maintain positive vendor relationships.
Maintain accurate accounts payable records in nonprofit financial software and assist with month-end account reconciliations.
Provide accounts payable documentation and schedules for annual audits.
Generate and distribute donor and client invoices, ensuring accuracy and compliance with restricted and unrestricted fund requirements.
Monitor customer accounts, track payments, and follow up professionally on overdue balances.
Process incoming check, credit card, and electronic-transfer payments and apply them accurately to donor or client accounts.
Prepare accounts receivable aging reports and update the finance team to support fundraising and donor engagement.
Collaborate with the Development team to track and report pledge and grant receivables accurately.
Ensure AP/AR transactions comply with nonprofit accounting standards and organizational policies.
Maintain organized financial records and support internal controls, transparency, and data security.
Assist with state registrations and regulatory compliance related to financial transactions.
Use financial software and tools, including QuickBooks, Salesforce, Rippling, or CRM systems, to streamline AP/AR processes and improve accuracy.
Collaborate with finance and IT teams on technology solutions that improve efficiency and enable real-time reporting.
Identify opportunities to optimize workflows and contribute to continuous improvement.
Respond professionally to inquiries from vendors, donors, and internal stakeholders in alignment with the organization’s values.
Support ad hoc financial projects, reporting, and analysis as directed by the Director of Accounting & Finance.