AP/AR Specialist

Southwest Accounting Resources•Phoenix, AZ

About The Position

The AP/AR Specialist supports daily accounting operations, including vendor payments, customer billing, cash applications, and subcontractor payables. The role helps ensure accurate and timely processing, maintain strong vendor and customer relationships, and support efficient accounting procedures. The position is based in Phoenix, Arizona.

Requirements

High school diploma or equivalent required.
Minimum of 2 years of progressive accounting or related experience.
General understanding of accounting principles and accounts payable procedures.
Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
Experience with 10-key and ability to accurately process high volumes of numerical data.
Strong attention to detail, organizational skills, and follow-through.
Professional communication skills and ability to work effectively with internal and external contacts.

Nice To Haves

Familiarity with subcontractor payables and lien waiver requirements.
Knowledge of lien laws and construction-related accounting processes.
Experience with Coupa or similar invoice management systems.

Responsibilities

Coordinate daily accounts payable, accounts receivable, and subcontractor payable activities.
Process vendor and subcontractor invoices and assist with payment preparation and disbursements.
Review, post, and process customer billings, monthly invoices, and pay applications.
Research vendor payment inquiries and assist with special payment requests.
Reconcile vendor statements and resolve discrepancies.
Review subcontractor monthly billings and payments, ensuring proper supporting documentation.
Monitor collection of subcontractor lien waivers and related documentation.
Prepare and submit annual 1099 reporting.
Assist with invoice processing and routing through Coupa.
Process daily deposits, cash receipts, and related accounting entries.
Maintain accurate supporting documentation for billings, costs, and subcontractor payments.
Assist with process improvements to increase efficiency and accuracy.
Provide timely and accurate information to internal departments, vendors, and customers.