AP Analyst

Aston Carter•Malvern, PA

6d•$26 - $30•Hybrid

About The Position

The AP Analyst supports the corporate accounts payable function by managing high-volume invoice processing, three-way matching, supplier invoice analysis, and resolution of AP exceptions. The role ensures accurate and timely invoice and payment processing within an ERP environment, with a strong focus on Oracle Cloud and advanced Excel capabilities. The analyst identifies the appropriate accounting treatment for non-purchase order invoices, initiates supplier payments, and manages multiple AP workflows at once. The position is a contract role based in Malvern, Pennsylvania, with a hybrid schedule: onsite Tuesday through Thursday and remote Monday and Friday. The analyst works within a corporate accounts payable team of more than eight professionals and reports into the AP leadership structure. The workplace has a state-of-the-art facility with a gym and cafeteria. The posting notes that contractors who perform well may receive extensions and, in some cases, conversion opportunities. The position offers holiday pay for six major holidays and paid time off accrual based on hours worked. The hourly pay range is $26.00–$30.00. Individual compensation depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity. Benefits may be available depending on eligibility, job classification, and length of employment.

Requirements

Associate degree.
Four or more years of experience processing accounts payable invoices within an organization with revenue greater than $300 million.
Four or more years of experience performing three-way matching within an organization with revenue greater than $300 million.
Four or more years of experience managing multiple AP processes, including invoicing, AP inbox management, and approvals.
Several years of experience with supplier invoice analysis, AP exception research and remediation, identifying accounting treatment for non-purchase order invoices, and initiating supplier payments.
Four or more years of experience working with an ERP system such as Oracle, SAP, Workday, JD Edwards, NetSuite, PeopleSoft, Great Plains, or a similar platform; experience may be across multiple systems.
Several years of experience creating pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel.
Experience in invoice processing, three-way matching, and accounts payable operations.
Previous experience working in a temporary or contract role since 2017 or later.
Strong analytical skills to interpret invoice data and resolve discrepancies.
Ability to prioritize and manage multiple tasks and deadlines in a high-volume AP environment.
Strong attention to detail and commitment to accuracy and compliance.
Effective communication skills to collaborate with internal stakeholders and external suppliers.
Ability to adapt and work in a hybrid environment and within a large, complex organization.

Nice To Haves

Hands-on experience with Oracle Cloud for accounts payable processing.
Experience in purchasing, supplier and vendor master creation, including matching tax IDs and managing 1099-related information.
Experience with leading investment or financial services institutions.

Responsibilities

Process accounts payable invoices accurately and efficiently within Oracle Cloud or a similar ERP system.
Perform three-way matching of purchase orders, receipts, and invoices to ensure accuracy and compliance.
Analyze supplier invoices to validate charges, resolve discrepancies, and ensure proper coding.
Research and remediate AP exceptions, including invoice holds, mismatches, and other processing issues.
Identify and apply the correct accounting treatment for non-purchase order invoices in accordance with company policies.
Initiate supplier payments accurately and on time while following internal controls and approval workflows.
Manage multiple AP processes concurrently, including invoice processing, monitoring and responding to the AP inbox, and tracking approvals.
Create and maintain pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel to analyze AP data and support reporting.
Support purchasing, supplier, and vendor master data activities, including matching tax IDs and managing 1099-related information when needed.
Collaborate with internal stakeholders to resolve invoice, payment, and approval issues and improve AP processes.
Maintain accurate records and documentation in accordance with company policies and audit requirements.

Benefits

Holiday pay for six major holidays.
Paid time off accrual based on hours worked.
Medical, dental, and vision coverage may be available if eligible.
Critical illness, accident, and hospital coverage may be available if eligible.
401(k) retirement plan with pre-tax and Roth post-tax contributions may be available if eligible.
Voluntary life and AD&D insurance for the employee and dependents may be available if eligible.
Short- and long-term disability coverage may be available if eligible.
Health Spending Account (HSA) may be available if eligible.
Transportation benefits may be available if eligible.
Employee Assistance Program may be available if eligible.
Time off or leave, including PTO, vacation, or sick leave, may be available if eligible.
On-site gym and cafeteria.