AP Analyst

Aston Carter • Malvern, PA

6d • $26 - $30 • Hybrid

About The Position

The AP Analyst supports the corporate Accounts Payable function in a high-volume enterprise environment. The role manages end-to-end invoice processing, performs three-way matching, analyzes supplier invoices, and researches and resolves AP exceptions. It helps ensure accurate, timely payments, appropriate accounting treatment for non-purchase order invoices, and effective management of multiple AP processes. The position is based in Malvern, Pennsylvania, and follows a hybrid schedule: onsite Tuesdays, Wednesdays, and Thursdays, and remote Mondays and Fridays. The role works within a corporate Accounts Payable team of eight or more professionals and reports into the AP leadership structure.

Requirements

• Associate's degree.
• At least four years of experience processing Accounts Payable invoices within an organization with revenue greater than $300 million.
• At least four years of experience performing three-way matching within an organization with revenue greater than $300 million.
• At least four years of experience managing multiple AP processes, including invoicing, AP inbox management, and approvals.
• At least four years of experience with supplier invoice analysis, AP exception research and remediation, accounting treatment for non-purchase order invoices, and initiating supplier payments.
• At least four years of experience using an ERP system such as Oracle, SAP, Workday, JD Edwards, NetSuite, PeopleSoft, Great Plains, or similar.
• Several years of experience creating pivot tables, using VLOOKUPs, and working with basic Microsoft Excel formulas.
• Hands-on experience with invoice processing, three-way matching, and core Accounts Payable operations.
• Demonstrated ability to manage multiple tasks and processes simultaneously in a high-volume AP environment.
• Previous experience working in a temporary or contract role since 2017 or later.

Nice To Haves

• Experience with Oracle Cloud for Accounts Payable processing.
• Experience with purchasing and supplier/vendor master creation, including tax ID matching and 1099 information.
• Strong analytical skills for supplier invoice analysis and exception resolution.
• Ability to work effectively in a structured corporate finance or investment banking environment.
• Comfort working with complex approval workflows and multiple stakeholders.
• Strong attention to detail and commitment to accuracy in financial data.
• Effective communication skills for interacting with internal teams and external suppliers.
• Ability to adapt to a hybrid work schedule and collaborate with a distributed team.

Responsibilities

• Process Accounts Payable invoices in Oracle Cloud or similar ERP systems, ensuring accuracy and compliance with company policies.
• Perform three-way matching of purchase orders, receipts, and invoices to validate and approve payments.
• Analyze supplier invoices, identify discrepancies, verify details, and ensure proper coding and documentation.
• Research and remediate AP exceptions involving invoice mismatches, missing documentation, or payment holds.
• Identify appropriate accounting treatment for non-purchase order invoices in accordance with accounting standards and internal guidelines.
• Initiate supplier payments accurately and on time, following established approval workflows and controls.
• Manage multiple AP processes, including invoicing, monitoring and responding to the AP inbox, and coordinating approvals.
• Create and maintain pivot tables, VLOOKUPs, and basic Microsoft Excel formulas for reporting, analysis, and reconciliation.
• Support purchasing and supplier/vendor master creation, including matching tax IDs and handling 1099-related information where applicable.
• Collaborate with internal stakeholders and suppliers to answer questions, clarify issues, and support smooth AP operations.
• Maintain accurate records and documentation for audits, compliance, and internal reporting.
• Identify opportunities to streamline workflows and improve accuracy as part of AP process improvement initiatives.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical Illness, Accident, and Hospital coverage
• 401(k) retirement plan, with pre-tax and Roth post-tax contributions available
• Voluntary life and AD&D insurance for the employee and dependents
• Short- and long-term disability coverage
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off/leave, including PTO, vacation, or sick leave, subject to eligibility and applicable terms

What This Job Offers

• Career Level: Mid Level
• Education Level: Associate degree