AP Administrator

REMEDY MEDICAL PROPERTIES•Chicago, IL

5d•Hybrid

About The Position

The AP Administrator administers accounts payable activities for assigned properties, including auditing, coding, and preparing invoices for payment in AvidXChange, verifying appropriate approvals, batching invoices for entry into Yardi, and forwarding them to Accounting for payment. The role also provides proofs of payment, resolves payment and vendor issues, maintains accounts payable records, and supports accounting management. The position maintains real estate tax bills and payment records, coordinates tax payments and remittances with assessors and tax consultants, and assists with annual 1099 and 1096 filings. Additional duties include vendor setup, creating files for new calendar years and property assignments, ordering supplies, backing up reception and mail duties, coordinating with external partners on payables and utility-related accounts, recording monthly electronic utility payments with Accounting, and completing other assigned projects. Remedy is an independent, full-service healthcare real estate company headquartered in Chicago. The role is based in Chicago with a hybrid work arrangement. The company describes opportunities to work with firm leadership, contribute to client service and business growth, and build relationships with clients, teammates, and leadership.

Requirements

Bachelor’s degree or equivalent experience or education.
At least 1 year of previous accounting administrative experience.
Excellent oral and written communication skills.
Proficiency in Microsoft-based software.
Employment history demonstrating the ability to work in a fast-paced environment, manage multiple tasks and priorities, and produce detailed, accurate results in an organized manner.

Nice To Haves

Working knowledge of Yardi accounting software.
Working knowledge of AvidXChange and Engie Impact platforms.
Prior real estate experience.

Responsibilities

Administer accounts payable for assigned properties by auditing, coding, and preparing invoices for payment in AvidXChange and ensuring the proper approval or signature level.
Batch invoices for input into Yardi and forward them to the Accounting department for payment.
Provide proofs of payment upon request.
Research, analyze, and resolve complex payment and vendor issues in a timely and professional manner.
Maintain an accurate and efficient filing system for accounts payable documents.
Initiate vendor setup by collecting W-9 forms and submitting them for Watchdog approval and setup by the Corporate team.
Provide support to the accounting management team.
Maintain real estate tax bills and proofs of payment, ensuring payment by deadlines.
Coordinate and track payment and remittance of real estate tax bills to the Assessor’s office and the relevant real estate tax consultant.
Handle 1099 and 1096 filings in January and February.
Create files for the new calendar year and new property assignments.
Order accounts-payable-related supplies as needed.
Provide backup support for reception and mail duties when necessary.
Coordinate with external partners to manage payables, utility, telecom, and waste accounts.
Coordinate with the Accounting department to record monthly electronic utility payments.
Complete additional projects as assigned.