Staff Subcontracts AP Administrator

University of Dayton • Dayton, OH

5d

About The Position

The Staff Subcontracts AP Administrator performs professional administrative functions for the Subcontracts Team in the Office of Contracts and Grants. The position is responsible for subcontract invoice administration, including auditing invoices for compliance, reconciling invoice issues, approving invoice vouchers for payment, and assisting with initiating subcontract closeout. It is a full-time, benefit-eligible position at UDRI.

Requirements

• Bachelor’s degree and a minimum of two years of relevant experience.
• Experience analyzing financial information.
• Experience using Microsoft Office Suite, with emphasis on Excel.
• Strong attention to detail and organizational skills.
• Ability to prioritize and manage competing deadlines.
• Strong written and interpersonal communication skills.
• Must be a U.S. citizen due to requirements of research contracts with the U.S. federal government.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, or a related field.
• Four years of related experience in accounting, government contracting, or subcontracting.
• Demonstrated experience reviewing and interpreting subcontracts and subcontract invoices.
• Experience with Firm Fixed Price, Time & Materials, and Cost Reimbursement contracts.
• Experience navigating and inputting data in Deltek Costpoint.
• Database management experience.

Responsibilities

• Administer subcontract invoices, including auditing them for compliance.
• Reconcile invoice issues.
• Approve invoice vouchers for payment.
• Assist with initiating subcontract closeout.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement
• Disability benefits
• Tuition assistance
• Vacation and sick leave accrual
• Holiday pay

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level