Subcontracts Administrator
About The Position
Agile Defense is seeking a Subcontracts Administrator to join its Procurement Department and support internal and government customers. This entry- to mid-level position offers an opportunity to advance along the Procurement career path. The role performs pre-award and post-award procurement activities, including analyzing requirements, conducting market research, recommending revisions to statements of work and specifications, selecting contract types, establishing milestones, planning procurements and competitions, developing solicitations, evaluating quotes and proposals, and negotiating terms and conditions. The administrator also awards purchase orders and coordinates with vendors after award to ensure they understand contract terms, process modifications, and resolve issues. The position is remote, with possible travel of 0%–10%, including occasional travel to Agile Defense headquarters. Work is generally sedentary in a standard office environment, with occasional standing and walking. The role is non-supervisory.
Requirements
- BS/BA degree in Business Administration or equivalent.
- At least 2 years of job-related experience.
- Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
- Knowledge of FAR/DFAR.
- Experience negotiating terms and conditions, such as NDAs, Teaming Agreements, and Consulting Agreements.
- Strong analytical skills.
- Detail-oriented, with the ability to produce high-quality and accurate work products.
- Excellent verbal and written communication skills.
- Ability to work well in a collaborative team environment.
Nice To Haves
- Familiarity with DCMA Contractor Purchase System Reviews (CPSR).
Responsibilities
- Maintain compliant procurement files.
- Coordinate with Contracts and Finance on procurement invoicing and payments, procurement audits and filing, and closeout.
- Manage subcontract files, including preparing and controlling modifications and correspondence.
- Interface and coordinate with vendors, subcontractors, and internal department personnel.
- Maintain a filing system and handle correspondence on procurement matters.
- Process and negotiate NDAs and Teaming Agreements.
- Assist with data calls and support proposal efforts.
- Prepare and execute subcontracts incorporating flow-downs and other contractual requirements.
- Perform other responsibilities as required.
- Conduct pre-award and post-award activities, including requirement analysis, market research, procurement planning and competition, solicitation development, quote and proposal evaluation, and negotiation.
- Award purchase orders and coordinate post-award vendor communications, modifications, and issue resolution.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
