Subcontracts Administrator

Aston Carter • Fairfax, VA

2d • $38 - $48 • Remote

About The Position

The Subcontracts Administrator manages basic subcontract agreements throughout their lifecycle, supporting activities from capture and proposal through contract award and execution. The role prepares and administers solicitations, ensures compliance with federal regulations and internal policies, and monitors subcontractor performance against schedule, cost, and technical objectives. It requires strong analytical, communication, and collaboration skills and the ability to work effectively in a dynamic, remote environment.

The role is primarily remote, with initial training ideally conducted on site in Fairfax. The position involves regular interaction with cross-functional teams, virtual meetings, and digital tools such as Microsoft Office and Costpoint to manage subcontract documentation, reporting, and compliance activities. The work setting is dynamic and fast-paced, with evolving priorities that require adaptability, organization, and clear communication.

This is a contract-to-hire position based out of Fairfax, Virginia. The stated pay range is $38.46–$48.07 per hour. Individual compensation depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity. Benefits for eligible individuals in this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave such as PTO, vacation, or sick leave.

Requirements

• Proven experience in subcontract administration, including managing basic subcontract agreements.
• Working knowledge of CPSR compliance requirements and ability to maintain multiple agreement types, including FAR Part 12 and FAR Part 15.
• Strong knowledge of FAR, DFARS, public law, and commercial contract management principles.
• Understanding of government purchasing system requirements and related regulations.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience using Costpoint or a similar enterprise resource planning or financial system.
• Excellent verbal communication, presentation, and interpersonal skills.
• Strong analytical abilities and attention to detail.
• Ability to work independently with minimal supervision and contribute effectively in a team environment.
• Ability to collaborate across procurement and other business functions, both in person and remotely.
• Flexibility and adaptability to changing priorities and requirements.
• Ability to manage multiple tasks simultaneously in a dynamic environment.
• Positive, professional approach to business management and problem solving.

Nice To Haves

• Experience preparing solicitation documents, including statements of work, terms and conditions, and evaluation factors for Requests for Proposal.
• Background preparing price analyses, negotiation memoranda, and formal written reports for internal and external stakeholders.
• Experience maintaining CPSR-compliant subcontract files and supporting purchasing-system audits or reviews.
• Prior involvement in cross-functional program meetings and coordination with internal and external stakeholders.
• Comfort working in remote and on-site settings as needed for training or collaboration.

Responsibilities

• Manage basic subcontract agreements during execution, from initial award through completion.
• Support capture and proposal activities by contributing subcontract strategy, inputs, and documentation through contract award and subcontract execution.
• Prepare complete solicitation documents, including statements of work, terms and conditions, flow-down terms and conditions, and bid or performance evaluation factors for Requests for Proposal.
• Incorporate appropriate evaluation criteria and measures into Requests for Proposal to support effective subcontractor selection.
• Ensure subcontractor-submitted documents related to deliverables are received accurately and on time.
• Monitor subcontractor performance against schedule, cost constraints, and technical objectives.
• Apply knowledge of government purchasing system requirements, FAR, and other applicable government regulations to subcontracting activities.
• Prepare price analyses, negotiation memoranda, written reports, letters, and other documentation for internal and external distribution.
• Maintain CPSR-compliant subcontract files and documentation in accordance with purchasing system requirements.
• Review audit files for compliance with purchasing system standards, industrial and government contract requirements, and internal procurement policies and procedures.
• Attend program and cross-functional meetings to address subcontract-related questions, issues, and concerns.
• Coordinate subcontracting activities with internal stakeholders and external partners to ensure alignment and timely execution.
• Perform additional duties related to business management and subcontract administration as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available
• Life insurance, including voluntary life and AD&D coverage for the employee and dependents
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off or leave, including PTO, vacation, or sick leave

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed