Administrator - AP (Contractor)

Westlake•Houston, TX

About The Position

This position is responsible for compiling and maintaining accounts payable records. The Administrator - AP prepares and processes vendor invoices, researches accounts payable inquiries, supports payment and vendor-maintenance functions, maintains relevant documents and reports, and assists with monthly closings. The role requires compliance with accounts payable policies and procedures and the company’s delegation-of-authority requirements. Other responsibilities may be assigned.

Requirements

Associate’s degree or equivalent from a two-year college or technical school, preferred; or three or more years of related experience and/or training; or an equivalent combination of education and experience.
Experience in high-volume, fast-paced Accounts Payable environments with assigned and measured daily performance expectations.
Strong concentration on accuracy, efficiency, and continuous improvement.
Ability to communicate and work effectively with teammates, vendors, and internal customers.
Ability to prioritize workloads effectively and maintain an organized workspace.
Ability to reliably attend work consistently during specified work hours.
Overtime may be required in accordance with standard accounting cycle deadlines.

Nice To Haves

SAP and Accounts Payable workflow experience preferred.
Associate’s degree or equivalent from a two-year college or technical school preferred.

Responsibilities

Batch and prepare electronic and hard-copy vendor invoices for import or scanning into the Accounts Payable workflow process.
Use Kofax Capture optical character recognition software to validate and input invoice data.
Conduct basic research in SAP and perform intermediate functions in the electronic Accounts Payable workflow software (VIM).
Create and update Microsoft Excel files.
Facilitate and research Accounts Payable inquiries from plant locations and outside vendors.
Support the 1099 function and vendor-maintenance requirements.
Process invoices outside of VIM and perform payment-related functions, including check, ACH, and wire processing and voiding checks in SAP.
Print, file, and maintain Accounts Payable documents and reports.
Assist with monthly closings as needed.
Maintain compliance with Accounts Payable policies and procedures and the company’s delegation of authority.
Comply with company policies and procedures and perform other assigned job responsibilities or tasks.