Administrator - AP (Contractor)

Westlake•Houston, TX

About The Position

This position is responsible for compiling and maintaining accounts payable records. Duties include preparing and processing vendor invoices, validating invoice data, researching AP inquiries, handling payment-related and other accounts payable functions, maintaining relevant documentation, and assisting with monthly closings. The role also requires compliance with AP policies, procedures, and the company’s delegation of authority, along with following all Westlake policies and procedures.

Requirements

Associate’s degree or equivalent from a two-year college or technical school, or three or more years of related experience and/or training, or an equivalent combination of education and experience.
Experience in a high-volume, fast-paced Accounts Payable environment with assigned and measured daily performance expectations.
Strong concentration on accuracy, efficiency, and continuous improvement.
Ability to communicate and work effectively with teammates, vendors, and internal customers.
Ability to prioritize workloads effectively and maintain an organized workspace.
Ability to reliably attend work during specified hours.
Overtime may be required to meet standard accounting cycle deadlines.

Nice To Haves

Associate’s degree or equivalent from a two-year college or technical school.
SAP experience.
Accounts Payable workflow experience.

Responsibilities

Batch and prepare electronic and hard-copy vendor invoices for import or scanning into the Accounts Payable workflow process.
Use Kofax Capture optical character recognition software to validate and enter invoice data.
Perform basic research in SAP.
Perform intermediate functions in the electronic Accounts Payable workflow software (VIM).
Create and update Microsoft Excel files.
Facilitate and research AP inquiries from plant locations and outside vendors.
Support the 1099 function and vendor maintenance requirements.
Process invoices outside of VIM and handle payment-related functions, including check, ACH, and wire payments and voiding checks in SAP.
Print, file, and maintain relevant accounts payable documents and reports.
Assist with monthly closings as needed.
Maintain compliance with AP policies and procedures and adhere to company delegation-of-authority requirements.
Perform other assigned job responsibilities or tasks and comply with Westlake policies and procedures.