Analyst, Accounts Payable
About The Position
CES Power is seeking an Accounts Payable specialist to support its U.S. team and handle accounts payable for multiple entities. The role works directly with the U.S. Power Controller and other leaders to support ongoing operations. It manages the end-to-end procure-to-pay process, vendor relationships and records, payment activity, reconciliations, and related reporting and controls. The role also assists with month-end close, audit requests, compliance matters, department-wide initiatives, and ad hoc projects while identifying opportunities to improve the efficiency, accuracy, and scalability of AP processes. CES Power provides technology-driven, sustainability-focused power services to the broadcasting, entertainment, and industrial sectors. The company describes its goal as creating exceptional customer and employee experiences and building a supportive workplace.
Requirements
- At least 3 years of accounts payable experience.
- Experience in a high-volume AP environment.
- Strong working knowledge of AP processes, vendor management, and month-end close procedures.
- Strong written and oral communication skills.
- Positive attitude, high ethical standards, and ability to work as a team player.
- Ability to balance and prioritize responsibilities in a timely manner.
- Desire to learn and demonstrate critical thinking and problem-solving skills.
- Associate or bachelor's degree in accounting, business, or a related field is preferred.
Nice To Haves
- Experience with NetSuite is preferred.
- Experience with AP automation tools such as Bill.com, Ramp, and Divvy is preferred.
Responsibilities
- Manage end-to-end accounts payable processing, including invoice receipt, coding, approval routing, and payment disbursement.
- Manage weekly and off-cycle check, ACH, and wire payment runs.
- Maintain vendor master data, including onboarding, W-9 collection, banking information updates, and 1099 forms.
- Monitor AP aging and ensure liabilities are recorded and settled within agreed terms.
- Maintain and reconcile the accounts payable ledger.
- Resolve vendor billing discrepancies and disputes, and respond to payment inquiries professionally and promptly.
- Ensure proper sales and use tax treatment on applicable vendor invoices.
- Support preparation of cash disbursement forecasts and working capital reporting.
- Establish and maintain relationships with new and existing vendors.
- Assist with internal and external audit requests related to the AP function.
- Identify and implement process improvements to enhance AP efficiency, accuracy, and scalability.
- Enforce internal controls over the procure-to-pay cycle in accordance with company policy.
- Assist with the month-end close process.
- Engage in department-wide initiatives and follow internal control systems to safeguard the organization's financial assets.
- Assist with compliance for non-accounting areas, including Human Resources and Department of Transportation.
- Assist with ad hoc projects.
- Apply attention to detail in work assignments.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
