Analyst, Accounts Payable
About The Position
The Accounts Payable Analyst will handle all facets of accounts payable for multiple locations of the company including but not limited to receiving, reviewing, and entering all invoices, requesting weekly statements from vendors, filling out credit and tax applications, maintaining an online filing database and helping establish a document approval workflow. Working closely with the Accounting Manager, this position will help streamline the accounts payable process and help make sure that all invoices are approved, filed, and entered in a timely manner to the correct business branch. The position will also work with the Accounting Manager on month end close and inventory reconciliation. A successful candidate will be exceptional at handling multiple priorities, communicating at all levels, and taking initiative. There will be a lot of room for growth based on the initiative and ownership of the role, as well as the growth of the company.
Requirements
- Bachelor's degree in Accounting, Finance or a related business field
- 3+ years of Accounts Payable experience, ideally in a multi-entity or multi-location environment
- Experience with Oracle Fusion or a comparable ERP
- Proficient in Excel, including lookups and pivot tables
- Clear, professional communication with vendors and internal teams at all levels
- Strong attention to detail, organization and record keeping
- Able to manage multiple priorities and deadlines
- Sound judgment handling confidential and sensitive information
Nice To Haves
- Experience in CPG, fresh produce or perishables
Responsibilities
- Receive, review and enter invoices in Oracle Fusion with correct GL coding and segments for all 12 greenhouses
- Manage the shared AP mailbox, making sure every invoice is captured, routed for approval and entered on time
- Route invoices to plant managers and department owners for approval and follow up on outstanding approvals
- Confirm invoice pricing matches contracts, POs and receipts where applicable, and flag duplicates or amount discrepancies
- Build and maintain upload sheets for high-volume vendors (e.g., Freightzy) to batch invoices into Oracle
- Serve as the primary contact for vendor payment inquiries, past-due notices and remittance requests
- Request and reconcile vendor statements, resolving open items, missing invoices and unapplied credits
- Use Claude to build and run vendor statement reviews, comparing statements to Oracle to identify open items, missing invoices and unapplied credits
- Collect new vendor setup documents (W-9, credit and tax applications, remit-to details) and maintain vendor records in Oracle
- Collect vendor ACH and wire details and verify any banking changes through known contacts before submitting for approval
- Assist with check runs and prepare invoices for weekly check, ACH and wire payments for Accounting Manager review
- Send weekly remittance advice to vendors for all payments
- Support month-end close by making sure all received invoices are entered and accruals are identified before Final AP
- Prepare AP aging and ad-hoc reports by collecting, analyzing and summarizing account information and trends
- Provide supporting documentation for the year-end audit, including payables samples
- Maintain organized electronic records of invoices, vendor documents and payment support
- Follow internal controls, policies and procedures in day-to-day work
- Use AI and automation tools to speed up invoice processing and vendor follow-up
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
