AI Operations Coordinator

CABS Heating & Air Conditioning•West Sacramento, CA

19d•Hybrid

About The Position

CABS Heating & Air Conditioning is hiring a full-time AI Operations Coordinator to work alongside its operations lead and help carry projects through to completion using the company’s existing AI agents and systems. The role involves using AI tools to support varied business functions—including marketing, office operations, payroll preparation, and accounting—while carefully reviewing AI-generated work for errors before it is shared or acted upon. The position does not include customer phone duty. The coordinator will learn the AI agents and take on recurring workflows, then gradually work more independently and manage projects from start to finish. The company provides training and does not require a degree or programming background. Pay starts at $22 per hour during the first 90 days and can increase to $24 per hour after independently running at least three recurring workflows, then to $26 per hour after handling payroll preparation and accounting workflows through AI and passing review. Progress and raises are reviewed with the operations lead; the steps are a guide, not a promise of timing. The position is based in West Sacramento, California, with four office days and one work-from-home day each week. Hours are flexible within the company’s business hours, generally 8 AM to 5 PM, Monday through Friday. Benefits begin after 60 days and include health, vision, and dental insurance, paid sick leave, birthday pay, and paid vacation. Qualified applicants who fit the role may be invited to a paid two-hour working session using AI on a realistic office task.

Requirements

At least one year of experience in an office, administrative, operations, or supervisory role, or experience running a business.
Current use of AI tools for real work and ability to describe a specific example.
Ability to explain tasks clearly in plain English and check AI-generated results.
Common sense, curiosity, follow-through, and ability to complete projects.
Ability to handle sensitive business information with care.
Ability to stay calm when priorities change.
Legally authorized to work in the United States.
Availability to work full-time Monday through Friday within the business day, four days a week in the West Sacramento office and one day from home.
Acceptance of the $22 per hour starting rate.
Completion of every required application question, including a short AI check of about 10 minutes.

Nice To Haves

Experience with ChatGPT, Claude, or Gemini.
A feel for how a business operates, gained through office work, supervising a shift, or running a business.
Optional: share a link to a 60-second video or voice recording, or a few written lines, about something self-taught.

Responsibilities

Learn to use the company’s existing AI agents, instructions, and systems.
Work with the operations lead to carry projects from initiation through completion.
Take over and independently run recurring weekly workflows.
Use AI for projects in marketing and office operations, including turning vendor reports into summaries and preparing checklists.
Review and verify AI-generated results, catching errors before they are shared or acted upon.
Learn and run payroll preparation and accounting workflows through AI.
Handle sensitive business information confidentially.
Answer required application questions, including a short AI check, as part of applying.