ADT Specialist (55463)
About The Position
The ADT (Admission, Discharge, and Transfer) Specialist manages client admissions, discharges, and transfers in the organization's electronic health record (EHR) system. The role serves as a liaison between clinical programs, billing, and administrative departments to support accurate and timely processing of client status changes. The specialist conducts record audits, generates compliance reports, and follows up with service providers to ensure documentation is complete, while maintaining confidentiality and supporting billing accuracy and regulatory compliance. The position is office-based, with possible work from home, and does not require work-related travel. The employee must have a valid driver's license, reliable transportation, and proof of automobile insurance. The successful applicant must pass a Criminal Record Check and provide proof of a recent TB skin test (less than one year old). Performance is evaluated annually against company and department goals, objectives, and performance factors. Employees are expected to uphold the company's core values: integrity, teamwork, trust and respect, care and compassion, and ownership and accountability.
Requirements
- Minimum of a high school diploma.
- Strong organizational skills.
- Computer skills.
- Attention to detail and capacity for strategic thinking.
- Valid driver's license, reliable transportation, and proof of automobile insurance.
- Pass a Criminal Record Check.
- Provide proof of a recent TB skin test, less than one year old.
- Willingness to uphold the company's core values of integrity, teamwork, trust and respect, care and compassion, and ownership and accountability.
Nice To Haves
- Experience in a behavioral health treatment setting.
- Experience with an EHR.
Responsibilities
- Maintain expert knowledge of Carelogic admission, discharge, and transfer functions as they relate to client care and billing procedures.
- Protect confidential health information in accordance with HIPAA requirements.
- Respond to staff inquiries about client status, program enrollment, and EHR documentation requirements.
- Complete program admissions in the EHR, including collection of all necessary data elements.
- Complete EHR discharge procedures, including closing episodes of care, updating final service dates, and filing required discharge documentation.
- Manage internal and external client transfers between programs, levels of care, and service locations, coordinating with clinical staff to maintain EHR continuity for services.
- Audit client records and correct errors in demographic information, admission dates, or program assignments.
- Contact service providers, clinicians, and program staff to ensure required documentation is completed in a timely manner.
- Communicate with IT for assistance with system errors that prevent program discharges.
- Follow up with staff about missing or incomplete admission, discharge, or transfer documentation that may delay processing or billing.
- Maintain current knowledge of company compliance policy regarding chart discharge procedures.
- Generate weekly reports related to gaps in services, contact service providers to prompt discharge summaries, and complete discharges in the EHR.
- Perform other duties as required or assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
