Admissions & Records Technician III

Palo Verde Community College District•Blythe, CA

3d•Onsite

About The Position

Palo Verde College is a publicly supported two-year college in Blythe, California, serving approximately 7,000 full- and part-time students each year. The college is a Hispanic-Serving Institution and an Equal Opportunity Employer committed to diversity and inclusion. The Admissions and Records Technician III works under the supervision of the Admissions and Records Director, coordinating and performing specialized technical work related to admissions, registration, residency determinations, special student applications, and student-record maintenance. The role requires knowledge of state requirements that affect District funding. This is a 12-month, full-time classified position. Work is performed in a typical administrative office environment, and the position may include evening and weekend duty. The college offers fringe benefits, including medical, prescription, dental, vision, and life insurance, according to the CSEA agreement.

Requirements

Associate’s degree from an accredited institution.
Two years of related work experience.
Ability to communicate effectively orally and in writing.
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff and students.
Ability to type 40 words per minute.
Attention to detail in performing job duties.
Ability to establish priorities, work effectively, and meet schedules in a timely manner.
Ability to maintain confidentiality.
Proficiency with standard office programs such as MS Word, Excel, PowerPoint, and Outlook, as well as personal computers and the internet.
Passage of the college’s clerical skills tests.

Nice To Haves

Associate’s degree with a business or computer emphasis.
Prior experience in higher education, preferably in Admissions and Records or Student Services.
Typing certificate (recommended).

Responsibilities

Process documents and information related to admissions and the maintenance of permanent student records.
Enter and retrieve academic-record data, including admissions applications, enrollments, adds and drops, withdrawals, student information, grades, and positive attendance.
Verify residency status, make fee corrections, assist in resolving student and faculty complaints about program errors, and make appropriate program changes.
Prepare and transmit correspondence verifying student status and other information; respond to records-verification requests from educational institutions and agencies.
Make residency determinations under state and local board policy requirements.
Process and verify high school student registrations and certify credit for Advanced Placement test scores.
Assist with surveys requiring admissions and records data.
Help classify, purge, and archive student records in compliance with federal and state retention policies.
Assist in developing the department’s document-imaging process, including document preparation, scanning, and indexing.
Process and distribute class rosters to instructors, including permanent, no-show, mid-term deficiency, attendance, and final-grade rosters.
Track incomplete contracts, independent studies, credit-by-exam matters, and petitions related to student records.
Provide registration, admissions, and permanent-record information and reports to students, faculty, and administration.
Enter MIS and attendance information for submission of 320 Apportionment and MIS reports to the State.
Assist the Director with progress, probation, and dismissal files.
Review student academic records for associate degrees, certificates, CSU General Education breadth certification, and IGETC certification in preparation for the Director’s certification.
Assist with transcript requests, verify student-record accuracy, degrees, and attendance, and send and receive transcripts over the internet using EDI/SPEEDE standards.
Process degrees and certificates using the Diplomas on Demand program and order graduation supplies.
Attend meetings, conferences, and training to stay current with state reporting requirements and the computer information system.
Perform general typing and filing and respond to inquiries.
Perform other duties as required by the Admissions and Records Director.