Admissions & Records Technician I

Palo Verde Community College District•Blythe, CA

About The Position

Under the direction of the Director of Admissions & Records, the Admissions and Records Technician I performs computer data entry and record-keeping and verification tasks needed to maintain and process student records for reporting registration, achievement, and attendance information. The role supports admissions and registration operations, assists students and responds to inquiries, and helps maintain accurate records and comply with reporting requirements. Palo Verde College is a publicly supported two-year college in Blythe, California, serving approximately 7,000 full- and part-time students each year. The college is an Equal Opportunity Employer, committed to diversity and inclusion, and is designated as a Hispanic-Serving Institution. It offers in-person, online, correspondence, hybrid, and interactive television education, as well as programs serving students impacted by the criminal justice system.

Requirements

High school graduation or GED equivalent.
Ability to type 40 words per minute.
Pass the college’s clerical skills tests.
Ability to communicate effectively orally and in writing.
Ability to work under time constraints and deadlines.
Experience in data entry, retrieval, and report preparation.
Physical ability to work effectively in a fast-paced environment.
Ability to perform essential job functions with or without reasonable accommodation.

Nice To Haves

Associate of Arts degree with a Business or Computer emphasis.
Prior experience at an institution of higher education.
Typing certificate is recommended.

Responsibilities

Process departmental documents, update student records, and register students.
Enter and retrieve academic records, including admissions applications, enrollments, drop/adds, withdrawals, and related student information.
Assist the Director in verifying student residency requirements.
Scan and link documents in the imaging system.
Answer questions about District registration, admissions, and student-record policies and procedures.
Assist with preparing and distributing grades and student schedules.
Prepare, copy, collate, and distribute documents, and file copies in departmental or central files.
Help students with registration, including online accounts and applications, late adds, and reinstatements.
Assist with MIS data entry to meet state reporting requirements.
Assist the Director with probation and dismissal processes.
Assist the Director with graduation processes.
Respond to telephone inquiries regarding records.
Help process transcript, certification of attendance, and directory requests.
Monitor supplies and reorder or copy admissions applications and forms as needed.
Perform general typing and filing.
Learn and apply emerging technologies to perform duties efficiently, in an organized and timely manner.
Perform other related duties as assigned.