Degree Auditor I

Los Rios Community College District•Sacramento, CA

About The Position

This is a lead-level position in the Admissions/Records Evaluator series. The incumbent implements District admission, transfer, and graduation requirements; assists students in meeting degree or certificate objectives; and resolves academic problems by interpreting applicable policies, rules, and procedures. The role normally has lead evaluation responsibilities for admissions, transfer, and graduation requirements in the Admissions and Records Office, leads classified employees, and performs campus-wide work related to degree audit catalog changes. The position evaluates transcripts and graduation petitions, advises students and staff on admissions and transfer information, and performs technical and clerical work involving registration, admissions, veterans' affairs, and records maintenance. It also serves as the campus lead contact for the degree audit system, including interpreting catalog requirements, maintaining system configuration, entering degrees and certificates, producing reports, training users, testing, and process improvement. The incumbent collaborates with the Instruction Office on curriculum, articulation, and catalog updates and engages with groups or committees regarding program and software enhancements. Applicants must submit a Los Rios Community College District application, a resume or curriculum vitae, and a letter of interest. Applications missing any required document, or containing unrequested additional materials, will be disqualified. Only information listed on the application will be considered for minimum qualifications. Foreign education must be evaluated by an AICE or NACES agency or evaluator; only U.S. transcripts or foreign transcript evaluations are accepted.

Requirements

Four years of experience related to the duties of the position; one year of college-level coursework may substitute for one year of required experience on a year-for-year basis.
Promotional applicants: three years of experience in Los Rios CCD performing Admissions/Records Evaluator I duties, or two years of experience in Los Rios CCD as an Admissions/Records Evaluator II. Promotional eligibility applies to current, regular Classified employees of Los Rios Community College District.
Equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including students with physical or learning disabilities and differences in learning styles.
Ability to successfully foster and support an inclusive educational and employment environment.
Education must be from an accredited institution.
Foreign coursework or credentials must be evaluated by an AICE or NACES agency or evaluator; only copies of U.S. college or university transcripts or foreign transcript evaluations are accepted.
Submit a Los Rios Community College District application, resume or curriculum vitae, and letter of interest.
Experience is calculated as 12 months at 40 hours per week; part-time experience is converted to a full-time equivalent. One year of education equals 30 semester units.

Responsibilities

Evaluate student transcripts for credit acceptability, admissions, and graduation.
Work with counselors to resolve graduation petitions, clarify decisions, and address issues.
Distribute, explain, receive, and check graduation and other petitions for completion and accuracy.
Use ERP and degree and certificate planning and evaluation software for data entry and retrieval, degree map maintenance, transcript review and printing, external transcript review and coursework entry, and college catalog data.
Research, interpret, and apply policies, regulations, procedures, and guidelines related to transfer credits and graduation requirements.
Compile initial athletic eligibility.
Perform clerical and technical duties involving student registration, admissions, veterans' affairs, and records maintenance.
Communicate with students, staff, and others to explain and disseminate information, including admissions, credit transfer, and course information.
Prepare and maintain student files; review files, records, and documents to respond to requests.
Compile and type reports; compile data and prepare statistical and other reports for District and external agencies.
Receive and account for fees; process records and grades; and process and send transcripts to students and colleges.
Type and file notices and forms; compose routine correspondence; answer telephone inquiries, respond to requests, deliver messages, receive and distribute mail, and order materials, supplies, and services.
Oversee and lead classified employees and temporary classified staff.
Compose and prepare graduation certificates, denial letters, and correspondence; process Social Security number changes.
Verify that students meet unit, GPA, and transfer requirements for designated programs.
Prepare information for data processing from source documents and check it for completion and accuracy.
Serve as campus lead staff person for degree audit matters, including analyzing and interpreting catalog requirements for the degree audit system.
Format and enter degrees and certificates into degree audit systems and produce student reports.
Assist in training degree audit system users, including coursework entry.
Collaborate with the Instruction Office on curriculum, articulation, and catalog updates.
Maintain degree audit system configuration; conduct testing and process improvement; serve as the main contact for degree audit systems and processes.
Engage with groups or committees reviewing initiatives to enhance programs or software designed to interact with degree audit.
Perform related duties as required.